2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training Leave a Comment

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

Come See the State Records Center Staff in Action!

Kendra Yates Records Management Leave a Comment

This Friday, the State Records Center is offering tours for records officers and others who would like to see the warehouse and understand some of the services that the State Archives offers. Click here for more information: Flyer for RC Tours_11-3-2017 The State Records Center is a secure warehouse managed by the Utah Division of Archives and Records Service. Records storage at …

Do You Need Help Figuring Out Where Your Electronic Records Live?

Kendra Yates Electronic Records, Records Management Leave a Comment

Where do your electronic records live? Payroll and accounting systems, personnel records, building and permitting systems, and many other applications all play a role in the lifecycle of your records.  How do you manage those records in systems that were never designed to serve as long-term repositories? How do you keep the records secure, provide access to them appropriately, and …

Can I Send Records Stored on Non-Paper Media to the State Records Center?

Kendra Yates Records Management Leave a Comment

We received the following question from a records officer, and thought it might be helpful for all records managers to hear the answer. So here it is in ‘Dear Abby’ form: Dear Records Analyst, I am in the process of preparing boxes to send to the Records Center, but heard that I should not send cassette tapes, VHS, DVDs, CDs, …

Public Service Recognition Week: Meet the Records Analysts!

Kendra Yates News and Events, Records Management 1 Comment

As part of Utah’s Public Service Recognition Week, we want to honor the employees of the Utah Division of State Archives and Records Service, Records Analysis section, who assist Utah governmental agencies in the efficient management of their records. Records analysts provide customer service to records officers and training for government employees—in person, via the phone or email, and through …

Our Website got a Makeover!

Kendra Yates Records Management 2 Comments

The Utah State Archives’ website, archives.utah.gov, has a fresh new look! This design is made for all kinds of devices–from mobile to widescreen. Can’t find something or see an error? Let us know!  

Free Workshop on Preserving your Collections During a Disaster!

Kendra Yates Records Management Leave a Comment

Wednesday, October 26, at the Utah State Archives: Register HERE   At the two-part workshop on Wednesday, October 26, from 9:00 a.m. to 4:00 p.m., Randy Silverman will teach you how to:   Create a disaster response & collection salvage plan Train staff to implement your plan effectively Set pre- and post-disaster action priorities Understand practical decision-making skills needed during an …

Sign Up for Training on the Open Records Portal

Kendra Yates Records Management Leave a Comment

Go to http://openrecords.utah.gov and click Login.   Login using your UMD (Utah Master Directory) account. If you have a Public Notice Website login using your records officer email, you may use that; if not, create a new UMD login. Please be sure to use the same email address for your UMD account that you use as a records officer in …

New Chief Administrative Officer Agency Review Interface

Kendra Yates Records Management Leave a Comment

We are launching a new interface for chief administrative officers (CAOs) to review and edit their agency and records officer information. All chief administrative officers should receive an email with the subject line “Annual Review of Agency Information.” The email requests that they open the link, review their agency and records officer information, make corrections if necessary, and then acknowledge …