Start looking for answers here: we’ve published a new Email Management Guideline! The guideline was written by the Division of Archives and Records Service for Utah’s local and state government agencies. Find tips on: Creating an email management policy Applying the updated retention schedules to email Exporting emails from your system Using your system’s records management tools Complying with legal …
Introducing…your “new” RIM Specialists at the State Archives!
Well, they aren’t exactly new, but their titles are. And the section they belong to is new. And their manager is new. So…newish. The Utah Division of Archives and Records Service has been restructured, with a new Records and Information Management (RIM) section separate from the Open Records section. The RIM section contains the RIM Consultation Program–formerly known as the Records …
2018 RIMM Webinar Series is Just Around the Corner!
Sit back and enjoy your lunch while watching a series of webinars that Utah’s Division of Archives and Records Service (aka State Archives) is hosting to celebrate Records and Information Management Month (RIMM). Wednesday, April 11, 2018. Noon-1:00 p.m. 2018 Legislative Updates by Paul Tonks, AAG counsel for the Division of Archives and the State Records Committee During the 2018 Legislative …
Spotlight on Tonya Smith, Utah State Hospital Records Officer
This month’s spotlight features Tonya Smith, the Medical Records Department Manager, Privacy Officer, and Records Officer for the Utah State Hospital, an inpatient psychiatric facility in Provo administered by the Department of Human Services. Tonya manages both paper and electronic patient medical records, as well as agency administrative documents. Tonya has been in this position for 17 of her 32 years working …
2018 Records Management Training Schedule
Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …
Come See the State Records Center Staff in Action!
This Friday, the State Records Center is offering tours for records officers and others who would like to see the warehouse and understand some of the services that the State Archives offers. Click here for more information: Flyer for RC Tours_11-3-2017 The State Records Center is a secure warehouse managed by the Utah Division of Archives and Records Service. Records storage at …
Do You Need Help Figuring Out Where Your Electronic Records Live?
Where do your electronic records live? Payroll and accounting systems, personnel records, building and permitting systems, and many other applications all play a role in the lifecycle of your records. How do you manage those records in systems that were never designed to serve as long-term repositories? How do you keep the records secure, provide access to them appropriately, and …
Can I Send Records Stored on Non-Paper Media to the Records Center?
Answer to your question as a records officer on non-paper and electronic media being transferred to the Utah State Archives or Utah State Records Center.
Can I Send Records Stored on Non-Paper Media to the State Records Center?
We received the following question from a records officer, and thought it might be helpful for all records managers to hear the answer. So here it is in ‘Dear Abby’ form: Dear Records Analyst, I am in the process of preparing boxes to send to the Records Center, but heard that I should not send cassette tapes, VHS, DVDs, CDs, …
Public Service Recognition Week: Meet the Records Analysts!
As part of Utah’s Public Service Recognition Week, we want to honor the employees of the Utah Division of State Archives and Records Service, Records Analysis section, who assist Utah governmental agencies in the efficient management of their records. Records analysts provide customer service to records officers and training for government employees—in person, via the phone or email, and through …