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Rebekkah Shaw Records Management, Training Leave a Comment

The Division of Archives and Records Service presents this year’s RIM Conference: The Nuts and Bolts of Records Management! Come to learn records and information management essentials such as conducting a record inventory, managing electronic records, creating a social media policy, and using the State Records Center. When: September 11, 2018. 9 am – 4 pm How: This event is free and available for …

Classification and the Purpose of General Retention Schedules: RIM v. GRAMA

Rebekkah Shaw General Retention Schedules, GRAMA, Records Management Leave a Comment

There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states …

Spotlight on Jordan Chandler, Utah Military Academy’s Records Officer

Rebekkah Shaw Records Officer Spotlights, Uncategorized 2 Comments

Meet Jordan Chandler, Records Manager for the Utah Military Academy. She has been managing the school’s records for 4 years. Jordan said “I assist in managing Cadet Files, turning them into the state for auditing purposes, Registration, etc. It plays a huge part in my job, if the records management is lacking, I cannot stay organized, or find what I …

Spotlight on Carol Bekker, Thomas Edison Charter School Records Officer

Rebekkah Shaw Records Management, Records Officer Spotlights Leave a Comment

Meet Carol Bekker, Records Manager for the Thomas Edison Charter School. Carol has been managing the school’s records for 13 years. Carol enjoys having everything organized. She ensures retention guidelines are followed and regularly re-appraises records as they come up for destruction. Currently, Carol is working with her team to develop policies regarding records management and retention. She says “This has …

New General Retention Schedule Interface!

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

We are live! The new general retention schedule search page is here! Please explore the filters and search features. Here’s what’s new: Disposition Authority. This is the new number assigned to the schedule. Comment on individual general retention schedules Suggest search terms for individual general retention schedules Search by keyword, title, general schedule number, retention Search all general retention schedules …

In one week: New General Retention Schedule Interface

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

In one week, the new general retention schedule interface will launch! On the new interface you’ll be able to: Search all general retention schedules at once Search by keyword, title, general schedule number Comment on individual general retention schedules Suggest search terms for individual general retention schedules We hope these new features will make it easier for you to find …

Big changes to General Retention Schedules

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

Big changes are coming for the general retention schedules! The Utah Division of Archives and Records Service has been working with stakeholders to update and consolidate general retention schedules since 2013. The next stage is to help record officers find general retention schedules more easily. Currently, general retention schedules are divided by categories under four government types: state, county, municipality, …

Agency-Specific General Retention Schedules

Rebekkah Shaw Records Management Leave a Comment

All of an organization’s records need to be managed according to a retention schedule per Utah Code 63A-12-103(2008). To assist in this, the Division of Archives and Records Service (Archives) maintains a general retention schedule, approved by the State Records Committee, to determine retention of common records created by most agencies. You may have noticed a link for departments on …

General Retention Schedule Publication

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

There have been a lot of updates to the general retention schedule this year. “General Schedule Updates, October 2017” can be found on our website. This new publication lists all new, edited, or obsolete General Schedules from November 2016 to today- alphabetically by schedule name and numerically by schedule number.  There is also an excel file in the table of …