Classification and Big Bucket Retention

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

Co-authored by Archives and Records Service RIM Specialist Rebekkah Shaw and Chief Records Officer Kendra Yates.   We received feedback that record officers are confused about why we are consolidating the General Retention Schedules (GRS) and what a big bucket approach is. Why are the General Retention Schedules being consolidated? Back in July, we discussed what classification means in records and information management: …

Retention Talk- A few thoughts about updating your retention schedules

Rebekkah Shaw Records Management 1 Comment

When it comes time to update or create retention schedules, it can be overwhelming as you think about all the records your agency creates and maintains. Here are three tips (in no particular order) from our experience with records officers around the state! 1- Learn who actually deals with the records, and form a team in your office to discuss …

Spotlight on Kathy James, American Leadership Academy’s Records Officer

Rebekkah Shaw Records Management, Records Officer Spotlights Leave a Comment

Meet Kathy James, Records Manager, and registrar for American Leadership Academy. Carol has been managing the school’s records for 8 years. Jordan said “I am the registrar here at the academy. Part of my job is to collect, record, and store official documents for each of our 1,800 students. I also am responsible to make sure that there are multiple …

We look forward to seeing you Tuesday September 11th

Rebekkah Shaw Records Management, Training Leave a Comment

The Division of Archives and Records Service is pleased to present this year’s RIM Conference: The Nuts and Bolts of Records Management! Come to learn records and information management essentials such as conducting a record inventory, managing electronic records, creating a social media policy, and using the State Records Center. When: September 11, 2018. 9 am – 4 pm How: This event is free and …

Getting closer! RIM is less than two weeks away!

Rebekkah Shaw Records Management, Training Leave a Comment

Join us September 11th for the Records and Information Management Conference: The Nuts and Bolts of Records Management! Registration is still open for in-person and online attendance, the event is free to attend. Meet our all-star presenters: Do this, Not That: Taking a Practical Approach to Records Management. Renée Wilson is a RIM specialist at the Utah Division of Archives and Records Service. She …

Need practical tools to build your RIM program?

Rebekkah Shaw Records Management, Training Leave a Comment

The Division of Archives and Records Service presents this year’s RIM Conference: The Nuts and Bolts of Records Management! Come to learn records and information management essentials such as conducting a record inventory, managing electronic records, creating a social media policy, and using the State Records Center. When: September 11, 2018. 9 am – 4 pm How: This event is free and available for …

Classification and the Purpose of General Retention Schedules: RIM v. GRAMA

Rebekkah Shaw General Retention Schedules, GRAMA, Records Management Leave a Comment

There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states …

Spotlight on Jordan Chandler, Utah Military Academy’s Records Officer

Rebekkah Shaw Records Officer Spotlights, Uncategorized 2 Comments

Meet Jordan Chandler, Records Manager for the Utah Military Academy. She has been managing the school’s records for 4 years. Jordan said “I assist in managing Cadet Files, turning them into the state for auditing purposes, Registration, etc. It plays a huge part in my job, if the records management is lacking, I cannot stay organized, or find what I …

Spotlight on Carol Bekker, Thomas Edison Charter School Records Officer

Rebekkah Shaw Records Management, Records Officer Spotlights Leave a Comment

Meet Carol Bekker, Records Manager for the Thomas Edison Charter School. Carol has been managing the school’s records for 13 years. Carol enjoys having everything organized. She ensures retention guidelines are followed and regularly re-appraises records as they come up for destruction. Currently, Carol is working with her team to develop policies regarding records management and retention. She says “This has …

New General Retention Schedule Interface!

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

We are live! The new general retention schedule search page is here! Please explore the filters and search features. Here’s what’s new: Disposition Authority. This is the new number assigned to the schedule. Comment on individual general retention schedules Suggest search terms for individual general retention schedules Search by keyword, title, general schedule number, retention Search all general retention schedules …