Archives News

August 6, 2014

General Schedules for Your Input

As part of the General Schedule Update Project, the Utah State Archives is proposing the following changes to the general retention schedules for records management related information as well as construction records. We appreciate your input. -Information Governance Records- Records used in establishing and implementing records management practices. Included are inventories, finding aids, records management procedures and related information. SG
July 23, 2014

New Personnel General Schedules For Your Input

Over the last year several meetings have been held with human resource representatives and record officers from school district, city, county and special district offices to clearly define the contents of a personnel file. An attorney, the Government Records Ombudsman, and record analysts have also been included in this creation process. The following schedules are for the retention of the
July 2, 2014

Correspondence Webinar

The Utah State Archives is hosting a webinar on Friday, July 11th at noon. The topic to be discussed is “Using the New Correspondence Schedules”. All records officers, and their supervisors, will benefit from this training. We will review briefly the process by which the new schedules were created, review the new general schedules and discuss how they apply to
June 25, 2014

Administrative Correspondence Schedule Approved by State Records Committee

The proposed administrative correspondence general schedule was approved by the State Records Committee June 12th, 2014. Below are all three new correspondence general retention schedules with some explanation and guidance from the Committee as to how the retention schedules are to be applied. In an age where so much business is conducted over email, the State Records Committee wanted to
June 6, 2014

What Makes A General Retention Schedule

With the recent attention on the proposed Administrative Correspondence general retention schedule, and approval of several new schedules, we thought it a good opportunity to share with our readers what general retention schedules are and their role in records management. The Utah General Retention Schedules are policies created and maintained by the Utah State Archives that describe a group of
May 20, 2014

Administrative Correspondence Retention Change

On May 8, 2014 the Utah State Records Committee (SRC) again reviewed the proposed correspondence general retention schedules for approval. The correspondence general retention schedules were originally presented to the SRC on April 10th, but were not approved. Instead the SRC provided some clarity to the proposed description and moved to have the schedules posted for another 30 days. The
April 9, 2014

Correspondence General Schedule Changes

As part of the General Schedule Update Project, the Utah State Archives has posted three schedules for public comment. The schedules are for the retention of correspondence and would replace the current general schedules for Policy and Program Correspondence and Transitory Correspondence. In an age where so much correspondence is conducted by email, a clearer definition of what constitutes permanent
October 2, 2013

Webinar for Student General Schedules

The Utah State Archives is hosting a webinar on Wednesday October 23th at 2:00pm. The topic to be discussed is “Using the New Student General Schedules”. All school district and charter school records officers, and their supervisors, will benefit from this training. We will review the new general schedules for student records and how to reconcile the new schedules with
August 29, 2013

Updated General Retention Schedule for Publications

An updated version of the retention schedule for publications is going before the State Records Committee in September. The new description is not a description of publications as much as it is a definition. It states simply, “any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that
July 16, 2013

General Schedules First Big Step

A meeting was held in May with several school districts, an attorney, the Government Records Ombudsman, and record analysts. The first draft was reviewed and edited. The updated draft has been sent to the Appointed Record Officers of every school district in Utah for their input. The following general retention schedules will be presented to the State Records Committee at