Archives News

August 7, 2012

Adhering to GRAMA Changes

The Utah State Archives’ staff is busy preparing to implement the online training which was mandated in legislative changes to the Government Records Access and Management Act (GRAMA) during the 2012 Utah State Legislature General Session and which will become effective on January 1, 2013. The changes to Title 63G, Chapter 2 of GRAMA includes the following: “Each records officer
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July 19, 2012

Navigating the GRAMA Appeals Process

A GRAMA request is a written request for access to government records pursuant to Utah’s Government Records Access and Management Act.  A governmental entity that receives a request can respond in one of the following ways: 1) provide the requested record, 2) provide a notice of denial that explains why all or part of the record should be withheld, 3)
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June 13, 2012

Understanding the 2012 GRAMA Updates

Each year, the Government Records Access and Management Act (GRAMA) is updated. In Spring, the Division of Archives and Records Service provides a consolidated copy of the GRAMA law on our website. In 2012, fourteen minor changes were made to GRAMA. These changes include amendments to the existing law and two newly enacted sections. Newly Enacted GRAMA Sections 63G-2-108. Certification
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May 31, 2012

Records Laws Webpage Updates

           The dictionary defines ‘laws’ as “a body of rules and principles governing the affairs of a community and enforced by a political authority.”  In keeping with that definition, records laws are the body of rules and principles governing records, including all aspects of their creation, identification, use, and maintenance or destruction. Deciding who has access to government records has
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December 9, 2011

Simplifying Access to Government Records

Simplifying Access to Government Records One duty of a records officer is to provide public access to government records. To help simplify the records request process, records officers and the public should be clear about the records or information requested. Records retention schedules can be used as a tool to accomplish this. Some questions to ask are: Where are the records kept?
September 7, 2011

September ARMA Chapter Meeting at Archives

The Utah State Archives will host ARMA Utah – Salt Lake Chapter’s first meeting after the summer break on Thursday, September 15, 2011. The chapter meeting will be held from 11:30 AM to 1:00 PM in the Archives’ courtyard training room located on the first floor of the Utah State Archives Building (346 South Rio Grande Street, SLC). Mindy Spring
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August 30, 2011

Drafts: A Records Management and Access Enigma Explained

The Government Records Access Management Act (GRAMA) clearly defines what a record is and what a record is not in the state of Utah. One of the most frequently asked questions received by the State Archives is: “How do I handle drafts?” In total, there are six references to drafts in GRAMA that address management and classification. One reason why
June 15, 2011

GRAMA has been updated!

GRAMA has been updated and posted on the Archives website. Typically, the State Legislature makes minor changes to GRAMA (Government Records Access and Management Act) during each annual session. This year a major overhaul of the law, which was passed and then repealed, put GRAMA in the news. A working group is currently reevaluating the law and will propose changes.
November 2, 2010

2011 Training Dates Announced

Dates and locations for 2011 records management and access training classes have been announced by the Utah State Archives and Records Service. Records Management is divided into morning and afternoon sessions on the same day. Records Management I is an overview of basic records management practices emphasizing government officials’ responsibility to retain and destroy records according to an approved schedule.
October 20, 2010

Duplicious/Duplicitous/Duplicative

Duplicious: [etymology: duplicate + delicious.] This is a word. It can mean so good it should be shared by all. (“I sent that duplicious tune to all my friends on facebook.”) Duplicitous can mean two-faced or deceptive. (“Watch out! He is one duplicitous hombre!”) Duplicative can mean repetative or the same again, again. [etymology from Late Latin duplicitās a being