Archives welcomes New State Records Committee Executive Secretary

Rosemary Cundiff GRAMA, Open Government, State Records Committee

Gina Proctor has accepted the position of Executive Secretary for the State Records Committee. In this role, Gina will be receiving and processing appeals of records access denials as they are submitted for the Committee’s consideration. Gina will provide support for the Committee. She will write the minutes, schedule the hearings, notify all parties about meeting dates, and process details. …

The Sunshine Conference materials are now available on our website!

Rae Gifford Open Government, Records Management

Did you miss our Sunshine Conference on March 13, 2018? Was there a session that you would really like to share with your co-workers? The materials and recordings from our Sunshine Conference are now available on the State Archives’ website. You can also access the videos from our YouTube channel. We hope that you will find these materials useful.   …

2018 RIMM Webinar Series is Just Around the Corner!

Kendra Yates General Retention Schedules, GRAMA, History, Legislative Updates, News and Events, Records Management, State Records Committee

Sit back and enjoy your lunch while watching a series of webinars that Utah’s Division of Archives and Records Service (aka State Archives) is hosting to celebrate Records and Information Management Month (RIMM). Wednesday, April 11, 2018. Noon-1:00 p.m. 2018 Legislative Updates by Paul Tonks, AAG counsel for the Division of Archives and the State Records Committee During the 2018 Legislative …

GRAMA Legislative Updates 2018

Rosemary Cundiff Legislative Updates, Open Government

The 2018 Utah Legislature updated the Government Records Access and Management Act (GRAMA). These updates include additions to the list of items identified as not a record, specific additions to the list of protected records, and certain  procedural details. Not a record The Legislature modified the list of items that are not a record (Utah Code Section 63G-2-103(22)(b): child pornography is …

How to File Oaths of Office

Heidi Steed Open Government, Records Management

Have you ever wondered where to file an oath of office? Utah state statute lets agencies know where to file oaths of office depending on the agency type.    The Utah Division of Archives and Records Service has compiled helpful information on its website about filing oaths of office: Where each agency type must file oaths of office citations to …

2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

Save the Date

Nova Dubovik News and Events, Open Government, Records Management

Utah State Archives presents “A Day of Sunshine” Tuesday, March 13, 2018 from 9-4:00 p.m. Miller Free Enterprise Center Salt Lake City Community College-Miller Campus 9750 South 300 West, Sandy, UT 84070 Join us to celebrate Sunshine Week! Learn more about open government from your colleagues, media representatives, and community activists.

Handle Drafts With Care

Nova Dubovik GRAMA, Open Government, State Records Committee

The Salt Lake Tribune v. Kane County, SRC Decision, Case No. 17-44 The State Records Committee, on November 9, 2017, heard The Salt Lake Tribune v. Kane County, a case regarding Grand Staircase-Escalante National Monument boundary maps prepared by Kane County and shown to the United States Secretary of the Interior Ryan Zinke during his listening tour to Utah in …

Are Records About Juveniles Private?

Nova Dubovik State Records Committee

Winters v. West Jordan City and Utah State Records Committee, Case No. 17096014, Third District Court. In August 2017, the State Records Committee heard Winters v. West Jordan City Police Department, a case regarding body camera and surveillance footage that captured and identified juveniles in a public space.  The Appellant argued that the video is a public record and should …