New GRAMA Forms Online

Renée Wilson GRAMA, Records Management

We have forms online that agencies can use for GRAMA requests and responses. The newly-updated forms can be found at: http://archives.utah.gov/recordsmanagement/forms/forms-grama.html What’s new about the forms: Updated wording to better reflect the text of the law; Added headers to indicate where the document came from (“Office of the Government Records Ombudsman”, plus a URL to the ombudsman webpage); Added footers to …

Upcoming Events: October – December

Rebekkah Shaw GRAMA, Records Management, Training

Upcoming Events October to December 2014 October 2014 Electronic Records Conference Annual fall conference with presentation focusing on care and management of electronic records. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi October 3, 2014, 9:30 a.m.-3:00 p.m. Theme: Technology Working for YouThe schedule is currently as follows:9:30-10:30: Terry B. Nelson, Former Director, Salt Lake County Records Management & Archives DivisionTopic: Managing Electronic Records10:40-11:40: …

What Makes A General Retention Schedule

Rebekkah Shaw Records Management, State Records Committee

With the recent attention on the proposed Administrative Correspondence general retention schedule, and approval of several new schedules, we thought it a good opportunity to share with our readers what general retention schedules are and their role in records management. The Utah General Retention Schedules are policies created and maintained by the Utah State Archives that describe a group of …

Update: Correspondence General Schedules to be Resubmitted in May

lorianneo Records Management, State Records Committee

Update: Correspondence General Schedules Up for Public Comment for an Additional 30 Days The proposed correspondence general retention schedules went before to the State Records Committee for approval on April 10, 2014, but were not approved. The Utah State Records Committee provided some clarity to the proposed description and moved to have the schedules up for review for another 30 …

Social Media and Email Management: Presenters' Handouts

lorianneo GRAMA, Records Management

Social Media and Email Management Presenters’ Handouts Thank you to everyone who attended the training event on Friday, April 4th. We hope that you found the presentations helpful in fulfilling your roles as records officers. Below you will find copies of the presentation slides for future reference: Social Media: Strategies for Successfully Managing Legal Risks by Dr. Randy L. Dryer, …

Upcoming Events: March to May 2014

lorianneo GRAMA, Records Management, Training

Upcoming Events March to May 2014 March 2014 Lunch ‘n’ Learn Lunch ‘n’ Learn sessions are live, online sessions. A link to the session will be sent to participants the morning of the event. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Mar 14, 2014, 12:00 p.m.-1:00 p.m. Topic: Records Appraisal In-Person Training Events To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Mar 11, 2014, 9:00 a.m.-Noon Topic: …

Quarterly Events: January to March 2014

lorianneo GRAMA, Records Management, Training

Quarterly Events January to March 2014 January 2014 Lunch ‘n’ Learn Lunch ‘n’ Learn sessions are live, online sessions. A link to the session will be sent to participants on the morning of the event. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Jan 10, 2014, 12:00 p.m.-1:00 p.m. Topic: Public Records Management Act In-Person Training Events To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Jan 17, 2014, …

Quarterly Events: October to December 2013

lorianneo GRAMA, Records Management, Training

Quarterly Events October to December 2013 October 2013 Lunch ‘n’ Learn Lunch ‘n’ Learn sessions are live, online sessions. A link to the session will be sent to participants two days prior to the event. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Oct 18, 2013, 12:00 p.m.-1:00 p.m. Topic: Meet the Government Records Ombudsman Rosemary Cundiff is the government records ombudsman. In that …