Moving Utah's General Retention Schedules Forward

jbulloughrm General Retention Schedules, State Records Committee

It has been over a decade since the Utah State Archives and Records Service did a comprehensive review of its general retention schedules. Since then a great deal has changed in the way that states and non-governmental entities manage their records. The nature of records is changing, or maybe more accurately has changed, as centuries old analog formats are being …

State Records Committee Meeting Minutes (1992-2009) are Available Online

mspring State Records Committee

The first State Records Committee (SRC) meeting was held on September 30, 1992. The committee will celebrate its 19th birthday this month. In the years following the first meeting, the SRC heard approximately 238 cases, an average of 12.52 cases per year. Meeting minutes from 1992- 2009 are now available online. Decisions and Orders of the SRC from 1992- present are also …

September ARMA Chapter Meeting at Archives

jbulloughrm GRAMA, Records Management

The Utah State Archives will host ARMA Utah – Salt Lake Chapter’s first meeting after the summer break on Thursday, September 15, 2011. The chapter meeting will be held from 11:30 AM to 1:00 PM in the Archives’ courtyard training room located on the first floor of the Utah State Archives Building (346 South Rio Grande Street, SLC). Mindy Spring …

Drafts: A Records Management and Access Enigma Explained

mspring GRAMA, Records Management

The Government Records Access Management Act (GRAMA) clearly defines what a record is and what a record is not in the state of Utah. One of the most frequently asked questions received by the State Archives is: “How do I handle drafts?” In total, there are six references to drafts in GRAMA that address management and classification. One reason why …

Submitting Records Series to the State Records Committee

jbulloughrm State Records Committee

“The chief administrative officer of each governmental entity shall…establish and maintain an active, continuing program for the economical and efficient management of the governmental entity’s records” –UCA 63A-12-103(1)a Utah’s seven-member State Records Committee (SRC) was established in 1992 by the Utah Legislature under the Government Records Access and Management Act (GRAMA) – one of Utah’s records laws. One committee responsibility …

GRAMA has been updated!

mspring GRAMA

GRAMA has been updated and posted on the Archives website. Typically, the State Legislature makes minor changes to GRAMA (Government Records Access and Management Act) during each annual session. This year a major overhaul of the law, which was passed and then repealed, put GRAMA in the news. A working group is currently reevaluating the law and will propose changes. …

Retention of Expungement Records has Changed!

mspring Records Management, State Records Committee

In December 2010, the State Records Committee approved a change to the required retention for expunged records. Whereas local government general retention schedules previously required that all expunged records be retained for 80 or 100 years or until the confirmed death of the subject of the record, the updated schedule allows for the destruction of expunged records according to the …

2011 Training Dates Announced

wgfjr GRAMA, Records Management, Training

Dates and locations for 2011 records management and access training classes have been announced by the Utah State Archives and Records Service. Records Management is divided into morning and afternoon sessions on the same day. Records Management I is an overview of basic records management practices emphasizing government officials’ responsibility to retain and destroy records according to an approved schedule. …

Duplicious/Duplicitous/Duplicative

Susan Mumford GRAMA, History

Duplicious: [etymology: duplicate + delicious.] This is a word. It can mean so good it should be shared by all. (“I sent that duplicious tune to all my friends on facebook.”) Duplicitous can mean two-faced or deceptive. (“Watch out! He is one duplicitous hombre!”) Duplicative can mean repetative or the same again, again. [etymology from Late Latin duplicitās a being …