Getting closer! Only 3 more days!

lorianneo General Retention Schedules, GRAMA, State Records Committee, Training Leave a Comment

Getting closer! Only 3 days until Everybody Wins! Records Management Teamwork. This is a conference that your team does not want to miss! Come together, learn together, and [possibly] win together! For the next 2 days we will highlight our all-star conference team players! Share the excitement with your team—the more the merrier! Registration is still open for in-person and online attendance, …

Draft or Record?

Rebekkah Shaw GRAMA, Records Management, State Records Committee, Training Leave a Comment

Do you get GRAMA requests for drafts? Do you wonder if your drafts are records or not? What about the classification of drafts? Look no further! Our wonderful Records Ombudsman, Rosemary Cundiff, has added an article to the Government Records Ombudsman website to help you analyze and classify the drafts created by your office. This guideline can help you understand …

SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, Records Management, State Records Committee Leave a Comment

Two proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide …

SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, State Records Committee Leave a Comment

Five proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input. The Committee advised a standard that any unspecified retention using a general retention schedules with flexible retention default to the longest retention stated. To hear the discussion regarding these schedules, please …

View Proposed Retention Schedules

Rebekkah Shaw Records Management, State Records Committee Leave a Comment

We’ve created a new link to view general retention schedules and series-specific retention schedules submitted for public consideration and State Records Committee approval, which is available at http://archives.utah.gov/recordsmanagement/retention-schedules.html. Refresh the page if you cannot see the new link. This page will be updated regularly as all schedules going before the State Records Committee must be available for public review two …

GRAMA Legislative Updates 2015

Rosemary Cundiff GRAMA, State Records Committee Leave a Comment

Legal updates enrolled in the 2015 Legislative session went into effect on May 12, 2015. The Legislature significantly modified the appeals process in the Government Records Access and Management Act (GRAMA), especially as it relates to political subdivisions’ adoption of local appeals boards. It identified additional private and protected records, and expanded posting requirements for the Public Notice Website. A …

SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, State Records Committee Leave a Comment

Six proposed general retention schedules were heard by the State Records Committee yesterday and approved with no changes. Each of these general schedules were previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records …

SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, Records Management, State Records Committee Leave a Comment

Three proposed general retention schedules were heard by the State Records Committee today. Each of these general schedules were previously posted on this blog for your input. The Cemetery Records schedule was approved, with the change in title to “Cemetery Management Records”. Burial Records was approved with no changes. Transitory Tracking Records was approved with the understanding that Appointed Records …

SRC Retention Schedule Report

Rebekkah Shaw Records Management, State Records Committee Leave a Comment

Four proposed general retention schedules were heard by the State Records Committee today. Each of these general schedules were previously posted on this blog for your input. The Official Policy and Procedure Records schedule was approved, but “official” was removed from the title. Operational Policy and Procedures was not approved. Vital Records was approved with no changes. Grievance and Discipline …

What Makes A General Retention Schedule

Rebekkah Shaw Records Management, State Records Committee Leave a Comment

With the recent attention on the proposed Administrative Correspondence general retention schedule, and approval of several new schedules, we thought it a good opportunity to share with our readers what general retention schedules are and their role in records management. The Utah General Retention Schedules are policies created and maintained by the Utah State Archives that describe a group of …