RIM Building Blocks: Identifying and Preserving Essential Records Thursday, April 25, 2013 9:00 a.m.- 3:00 p.m. Registration Registration is still open for the Archives’ records and information management event. The theme for the event is RIM Building Blocks: Identifying and Preserving Essential Records. The presentation schedule and speaker information is listed below. To register visit http://archives.state.ut.us/cgi-bin/traininglist.cgi. Seating for this event …
What Does GRAMA Say About Fees for Records Requests?
The opening statement in the GRAMA section on fees states that: 63G-2-302. Fees. (1) A governmental entity may charge a reasonable fee to cover the governmental entity’s actual cost of providing a record. The law recognizes that records requests can be time consuming and take employees away from their regular responsibilities. It therefore provides for government to …
State Archives' RIM Event
Records and Information Management Event State Archives Thursday, April 25, 2013 In recognition of Records and Information Management Month, the Utah State Archives will host a series of presentations on Thursday, April 25th focusing on practical tools and tips for records preservation and management. The sessions will be presented by local professionals and State Archives’ employees. The schedule will be …
Model GRAMA Forms Available
As outlined in the Public Records Management Act, one of the responsibilities of the State Archives is to prepare forms for use by all governmental entities for persons making GRAMA requests (Utah Code § 63A-12-101(2)(l)). The most commonly used form is a simple GRAMA request form which captures the necessary elements for anyone who wants to request records: name, …
Register for Training
Utah State Archives Training The Utah State Archives training schedule is up-to-date and available for registration. Training sessions are designed to educate and support records officers in fulfilling their responsibilities as stewards of government records. This year we are offering: • Basic Records Management • Records Inventory • Records Access I: Public Records Requests • Records Access I: Public Records …
Navigating the New Archives Website: Records Transfer and Retrieval Forms
The Utah State Archives launched it’s new website in December. The most notable changes were made to the redesign and navigation of the Records Management page and the creation of two new pages: Micrographics and Open Records. Additionally, the new website provides an “I want to….” menu in the footer of each page. Records officers needing to transfer records to …
January ARMA Utah Chapter Meeting: How to Build a Retention Schedule
The first monthly chapter meeting for 2013 will be held in downtown Salt Lake at the LDS Church History Library on January 17th from 11:45 AM to 1:00 PM. An optional tour of the facility will be available after the normal monthly meeting for those who desire to get a behind the scenes look at the Church’s Archives. The primary …
Online Records Officer Certification Training is Now Available
Effective January 1, 2013, all records officers for the state of Utah are required to take annual Government Records Access and Management Act (GRAMA) training. This training is to be completed online. The Utah State Archives has posted the required training to our website. 63G-2-108. Certification of records officer. Each records officer of a governmental entity or political subdivision shall, …
Public Notice Website: Registering and Posting
Public Notice Website Registering and Posting Utah’s public bodies are required to post notices of open meetings and other public notices on the Public Notice Website. Previously, municipalities, local districts, and special service districts with an annual budget of less than $1,000,000 were exempt from posting notices of public meetings, although they were encouraged to do so. As of January 1, …