Keeping Everything? Applying General Retention Schedules

jbulloughrm Records Management Leave a Comment

Utah has general retention schedules designed to assist governmental agencies in managing their records. These schedules provide a description of the records, a suggested GRAMA classification (public, private, protected, controlled, or exempt), a length of time that they must be kept (retention), and a final disposition for the records. The disposition of records falls into two categories: 1) destroy the …

Simplifying Access to Government Records

Susan Mumford GRAMA, Records Management Leave a Comment

Simplifying Access to Government Records One duty of a records officer is to provide public access to government records. To help simplify the records request process, records officers and the public should be clear about the records or information requested. Records retention schedules can be used as a tool to accomplish this. Some questions to ask are: Where are the records kept? …

Email isn't dead, yet.

mspring Records Management Leave a Comment

On November 26, 2011, Jim Naughton of The Observer posted an article reacting to Facebook co-creator Mark Zuckerberg’s declaration that email communication is a dying format. Three days later, an ABC News article, “Tech Firm Implements Employee ‘Zero Email’ Policy” seemed to validate Zuckerberg’s claim. As Naughton aptly observes, “The average employee now-adays receives something like 100 email messages a …

Records Center Move

jbulloughrm Records Management Leave a Comment

The Utah State Archives and Records Service will relocate the State Records Center from the warehouse in West Valley (Decker Lake) to a new State owned facility in Clearfield. This move is scheduled to begin on February 1, 2012 and will take an estimated 4 weeks to complete.   In order to facilitate this move, some services will be temporarily …

SAVE THE DATE! Utah State Archives April 2012 RIMM Conference

jbulloughrm Records Management Leave a Comment

Information professionals have centuries of experience working with records on paper, and have developed effective practices for controlling these records. Yet, we have only a couple of decades of experience actively managing electronic records. As a profession records managers are engaging the unique challenges of this radically new format and are developing approaches to efficiently manage e-records.     In …

Retention Talk – A Few Thoughts about Utah General Schedules.

jbulloughrm Records Management Leave a Comment

When it comes time to schedule records with the Utah State Archives and Records Service there may be some confusion about general retention schedules. What are general schedules? What purpose do they serve? How do I use a general schedule? ARMA International defines a retention schedule as: “A comprehensive list of records series, indicating for each the length of time it is …

Alliance for Response: Safeguarding Utah's Cultural Heritage

Rosemary Cundiff News and Events, Training Leave a Comment

       Some of Utah’s cultural heritage custodians met with first responders and disaster planners at the Utah Alliance for Response forum on November 2, to discuss actions that can be taken to protect  records and other cultural heritage artifacts in the event of a disaster. Planners hope that the outcome of this forum will be the creation of partnerships and strengthened communication between …

Volunteer Program Development Training

mspring Training Leave a Comment

     Have you ever wondered how in the world you would reduce your backlog?  Or how you would complete a project that you never find time for?      Maybe what you need are volunteers to assist you.      If you have ever thought about how to find volunteers and how to keep them coming back, we have a training session …

Records Management Zombies: Or, the Challenges of a Mindless RM Program

jbulloughrm Records Management Leave a Comment

Records managers can learn from zombies. A general observation about zombie behavior: Zombies wander aimlessly. They lack direction or the ability to plan ahead. Zombies do not exhibit signs of motivation until they see one of the living. If a zombie meets a person they then stumble and charge to get to their next meal, often hurting themselves in the process. Similarly, records management …