Thank you to all who came out and celebrated the opening of the new State Records Center! A special thank you to Representative Oda and Mayor Wood for attending and touring the facility. Also, thank you to Kim Hood, Wayne Christensen, and Darrell Hunting for speaking at the ceremony. Lastly, a thank you the State Record Center employees: Mark Dalton, …
Still Time to RSVP for Unique Opportunity
Unique Opportunity Tour State Records Center Thursday, November 29, 2012 The State Records Center will open its doors this Thursday, November 29th for a Ribbon Cutting Ceremony and Open House. The Ribbon Cutting Ceremony will be held at 1:30 p.m. with an Open House and tours of the facility following from 2:20 p.m. until 3:40 p.m. The State Records Center is usually …
Records Center Open House Program and RSVP!
State Records Center Ribbon Cutting and Open House Program November 29, 2012 Pre-program 1:30 pm Slide presentation Gathering in program area Ribbon Cutting Program 1:45 pm Welcome by Mark Dalton, Records Center Manager 1:48 pm Wayne Christensen, overview of building acquisition 1:51 pm Gregg Buxton, highlights of the new building 1:54 pm Patricia Smith-Mansfield, need for the new facility …
Gmail Transition: How can I preserve my email records?
On November 13, 2012, State of Utah employees will transition from GroupWise email accounts to Gmail email accounts. Every state employee is responsible for managing his or her own email account in accordance with state approved retention periods. Remember: Not all email correspondence qualify as government records. Email correspondence may be government records depending on the content. Email correspondence that …
First State Records Ombudsman Report
This month the State Archives issued the first records ombudsman report. It highlights some points of interest related to GRAMA. Email, retrieval of electronic data, and fees for GRAMA requests are key issues for both requesters and responders. Responders are also interested in how to classify law enforcement records. In response to new legislation, State Archivist, Patricia Smith-Mansfield, appointed Rosemary …
Adhering to GRAMA Changes
The Utah State Archives’ staff is busy preparing to implement the online training which was mandated in legislative changes to the Government Records Access and Management Act (GRAMA) during the 2012 Utah State Legislature General Session and which will become effective on January 1, 2013. The changes to Title 63G, Chapter 2 of GRAMA includes the following: “Each records officer …
Navigating the GRAMA Appeals Process
A GRAMA request is a written request for access to government records pursuant to Utah’s Government Records Access and Management Act. A governmental entity that receives a request can respond in one of the following ways: 1) provide the requested record, 2) provide a notice of denial that explains why all or part of the record should be withheld, 3) …
2012 Summer Training Events
To register for a training event, please click here. Salt Lake City, UT Providing Public Access to Government Records (parts 1 &2) 9:00 am to 3:00 pm May 23, 2012 August 22, 2012 Manti, UT Handling Office Overload: Basic Records Management (parts 1 &2) 9:00 am to 3:00 pm August 1, 2012 Providing Public Access to Government Records (parts 1 …
Records Management Conference Wrap-up
Utah State Archives celebrated Records and Information Management Month on April 26th with a successful electronic records management conference. The Archives staff thanks those who participated: speakers, vendors, and attendees. A special thanks goes to Mindy Spring and Joshua Bullough who organized the conference. Following is a recap of some ideas expressed along with links to presentations. Kenneth Thibodeau, who recently …
Happy MayDay!
Historically, MayDay has two traditions; first, as a spring festival celebrated around the world. Many MayDay traditions are rooted in folklore and some celebrate by filling small baskets with goodies to leave on someone’s doorstep. Modern MayDay observances often recognize International Worker’s Day. For professionals who deal with records and historic documents, a third tradition has sprung up as part …