The Utah State Archives is pleased to welcome two new employees. Cameron Mansen is the new local government records analyst and Nova Dubovik is the new administrator of the Open Records Website Administrator and executive secretary for the State Records Committee. Nova Dubovik grew up in Wisconsin and has recently settled in Utah, with her family, after retiring with 23 …
Volunteers Needed for User Testing
The new Open Records Portal is coming, and we’re looking for a few people to try it out! The Open Records Portal is a central site from which a user may submit a records request (GRAMA request) to a governmental entity. The site is going live January 1st for executive state agencies; local governmental agencies will be implemented in the upcoming …
New GRAMA Forms Online
We have forms online that agencies can use for GRAMA requests and responses. The newly-updated forms can be found at: http://archives.utah.gov/recordsmanagement/forms/forms-grama.html What’s new about the forms: Updated wording to better reflect the text of the law; Added headers to indicate where the document came from (“Office of the Government Records Ombudsman”, plus a URL to the ombudsman webpage); Added footers to …
Electronic Records Conference on October 3rd, 2014
http://archives.state.ut.us/cgi-bin/traininglist.cgi
Upcoming Events: October – December
Upcoming Events October to December 2014 October 2014 Electronic Records Conference Annual fall conference with presentation focusing on care and management of electronic records. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi October 3, 2014, 9:30 a.m.-3:00 p.m. Theme: Technology Working for YouThe schedule is currently as follows:9:30-10:30: Terry B. Nelson, Former Director, Salt Lake County Records Management & Archives DivisionTopic: Managing Electronic Records10:40-11:40: …
Records Management Software Survey
What software do you use for your records management? Do you use a content management system? Simple spreadsheet? Custom software to fit your needs? We’re looking into software programs used by different agencies. We’d like to become more familiar with their strengths and weaknesses, and how easy they are to use. What do you use to track your records? Leave a …
Now on Twitter
We are excited to announce that the Utah State Archives is now on Twitter! Follow us @RecordsKeepers to keep up with blog posts from your analysts, training opportunities, information management tips as well as fun history tidbits!
General Schedules for Your Input
As part of the General Schedule Update Project, the Utah State Archives is proposing the following changes to the general retention schedules for records management related information as well as construction records. We appreciate your input. -Information Governance Records- Records used in establishing and implementing records management practices. Included are inventories, finding aids, records management procedures and related information. SG …
New Personnel General Schedules For Your Input
Over the last year several meetings have been held with human resource representatives and record officers from school district, city, county and special district offices to clearly define the contents of a personnel file. An attorney, the Government Records Ombudsman, and record analysts have also been included in this creation process. The following schedules are for the retention of the …