Tomorrow is the last day to register for the 2012 Utah State Archives Electronic Records Conference on April 26, 2012. This year’s agenda includes four speakers representing federal and private records management strategies, legal issues in records management, and an industry professional speaking about managing unstructured data (Word documents, spreadsheets, etc). Additionally, several local companies are sponsoring this year’s event. …
Last Week to Register for RIMM 2012
Registration for the Utah State Archives Electronic Records Management Conference will be closing Friday, March 23th. The conference will be held on April 26th, 2012 at the State Office Building Auditorium at the Utah State Capitol Campus. For registration and more information please see the 2012 RIMM Event tab on this blog. The conference will focus on electronic records with presentations on discovery, technological judgement, information …
Find Us on Facebook
Records Keepers in now on Facebook! Visit our new timeline to view recent Utah State Archives and records management related events, view photos of our records center move, and to browse through articles we find and post about records management, electronic records, email management, social media and all things records. To visit our Facebook page, select the link on the …
Legislature Updates Records Law
Nearly every year the Legislature makes changes to the Government Records Access and Management Act (GRAMA) or other state records laws. In the past, most changes have been quietly implemented. However, last year when lawmakers passed House Bill 477 the resulting public outcry prompted its speedy repeal. The public message was that Utahans want easier access to government records and not …
2012 Records Management Resolution, pt. 3: Communicating with Your Legal Department
The first week of March is behind us, and the days are getting longer and warmer. Typically, we associate this time of year with spring cleaning; throwing out the old to make room for the new. Remember that records management resolution from January? We do. In part one, we challenged records officers to evaluate current records management practices in their …
Utah State Records Center Move Update
The Utah State Records Center (RC) is still in the process of moving. On February 6th movers began to transfer boxes from the current Decker Lake records center location in West Valley City to the new location in Clearfield. Although this was not the start of the move, as planning and box preparation began previously, this date represents the moment that boxes actually began to move up the …
Holiday Closure
The Research Center for the Utah State Archives and Utah State History will be closed Monday, February 20, 2012 for Washington & Lincoln Day. It will open once again Tuesday, February 21, 2012 at 9 a.m.
Social Media Guidelines posted
The use of social media is increasing at a phenomenal rate. For example, people are watching 3 billion YouTube videos every day and Twitter search engines are indexing an average of 2,200 Tweets per second. Social media is popular because it enables collaboration and because it makes mass communication in real time possible. Social media is changing the way we …
Why Effective Records Management Matters in a Democracy
Typically, the justification for a records management (RM) program is tied to cost cutting, efficiency, and managing risk. While certainly important pieces of records management, for government records managers there is an additional and significant reason for a RM program. Government archivists and records managers typically are guided by mission statements that focus on preserving and documenting government institutions. One …
Battleship Utah Silver Service
Just over one hundred years ago, the people of Utah were asked to raise money for a silver service set to be presented to the new ship named in honor of the state, the U.S.S. Utah. A committee was formed to accomplish this task and their records may be found at the Utah State Archives (Series 1129). As part of …