January SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

The previously posted general schedule was heard by the State Records Committee today and approved. This general schedule was previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention …

State Schedules to be Removed in Update

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

Listed here are six state financial retention schedules to be overwritten by the new financial schedules approved December 8th by the State Records Committee. If a retention schedule is overwritten by an updated schedule, it will be hyperlinked to the new schedule on our website. The retention of this new schedule is at the recommendation of the Division of Finance. …

Schedules to be Removed in Update

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

Many schedules will be overwritten by the financial schedules approved by the State Records Committee December 8th. You can hear the discussion on the Public Notice Website. To avoid overwhelming everyone, only a few will be posted at a time from the four schedule types (school district, county, state and municipal). State schedule 2-2, Municipal schedule 3-1 and County schedules …

School District General Obligation Bond Update

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

School District schedule 2-6 is being overwritten by state schedule 7-12. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Please update your records so the updated retention will be followed from this point going forward. If you wish to keep the previous retention for your record series, please contact your …

Updating School District Fixed Asset Schedule

Rebekkah Shaw General Retention Schedules, Records Management 1 Comment

School District schedule 4-2, 4-4 and 4-5 are being overwritten by county schedule 4-6. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Retention is now four years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be …

Updating School District Payroll Schedule

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

School District schedule 14-20 is being overwritten by state schedule 10-30 and 10-31. If you go to the school district schedule on our website, it will be hyperlinked to the new schedule. Depending on the type of record will determine if retention is now two years shorter or two years longer. Don’t worry if you have already destroyed records per …

December SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

The previously posted general schedules were heard by the State Records Committee yesterday and approved. Each of these general schedules were previously posted on this blog for your input. The local government accounts payable/receivable will be combined into one schedule and the state government accounts payable/receivable will also be combined into a single schedule per the State Records Committee request. To …

Updating School District Contract Schedule

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

School District schedule 14-10 is being overwritten by state schedule 13-18. If you go to the school district schedule on our website, it will be hyperlinked to the new schedule. Retention is now one year longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from …

New Artifacts General Schedule!

Rebekkah Shaw General Retention Schedules, Records Management 2 Comments

A guest post by James Kichas. While the Utah State Archives’ focus is on the management and preservation of government records, there are other forms that the State’s history can take. One of these is artifacts. Whether they are artifacts that help tell the story of a governmental entity, or artifacts given to the people of Utah (often through a …

New Financial General Schedules for Your Input

Rebekkah Shaw General Retention Schedules, Records Management 4 Comments

We would like to propose the following general schedule to the State Records Committee at their next meeting on December 8th. This will be listed in the state general schedule, but may be used by any governmental entity to schedule their records. If you have any changes you would like to see to this general schedule, please notify Rebekkah Shaw at …