GRAMA Updates for 2013

Rosemary Cundiff Records Management Leave a Comment

          Each year as the State Legislature does its work it inevitably make changes to the Government Records Access and Management Act. Changes in 2013 amounted to additional records being identified as public, private, and protected, and the creation of a State Legislature email website. The State Auditor’s representative was removed from the State Records Committee and replaced by a second member …

2012 Summer Training Events

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To register for a training event, please click here. Salt Lake City, UT Providing Public Access to Government Records (parts 1 &2) 9:00 am to 3:00 pm May 23, 2012 August 22, 2012 Manti, UT Handling Office Overload: Basic Records Management (parts 1 &2)  9:00 am to 3:00 pm August 1, 2012 Providing Public Access to Government Records (parts 1 …

Legislature Updates Records Law

Rosemary Cundiff Records Management Leave a Comment

     Nearly every year the Legislature makes changes to the Government Records Access and Management Act (GRAMA) or other state records laws. In the past, most changes have been quietly implemented. However, last year when lawmakers passed House Bill 477 the resulting public outcry prompted its speedy repeal. The public message was that Utahans want easier access to government records and not …

2012 Records Management Resolution, pt. 3: Communicating with Your Legal Department

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The first week of March is behind us, and the days are getting longer and warmer. Typically, we associate this time of year with spring cleaning; throwing out the old to make room for the new. Remember that records management resolution from January? We do. In part one, we challenged records officers to evaluate current records management practices in their …

2012 Winter/Spring Training Events

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To register for a training event, please click here. Salt Lake City, UT Controlling and Managing Law Enforcement Records, 9:00 am to 12:00 pm February 8, 2012 Providing Public Access to Government Records, 9:00 am to 3:00 pm February 22, 2012 May 23, 2012 Essential Records Protection and Disaster Recovery, 9:00 am to 3:00 pm April 11, 2012 What’s in …

Keeping Everything? Applying General Retention Schedules

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Utah has general retention schedules designed to assist governmental agencies in managing their records. These schedules provide a description of the records, a suggested GRAMA classification (public, private, protected, controlled, or exempt), a length of time that they must be kept (retention), and a final disposition for the records. The disposition of records falls into two categories: 1) destroy the …

When a Note is a Record

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With more than 15 references to the term “personal” in the Government Records Access and Management Act (GRAMA), it comes as no surprise that Utah governmental agencies struggle to apply the term to the records managed by their office. GRAMA references:  “personal use,” “personal privacy,” “personal notes,” and more. Yet, there is no definition provided by the law to guide …

2012 Utah State Archives Records Management Training Dates

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The Utah State Archives is pleased to announce the 2012 training dates. It will be an exciting year for training as we introduce two new workshops: “What’s In Those Cabinets: Tackling the Records Inventory and Appraisal Process” and “Essential Records Protection and Disaster Recovery.” Participants of these workshops will begin the process of inventorying in-office records, create a standardized rubric …