We look forward to seeing you Tuesday September 11th

Rebekkah Shaw Records Management, Training

The Division of Archives and Records Service is pleased to present this year’s RIM Conference: The Nuts and Bolts of Records Management! Come to learn records and information management essentials such as conducting a record inventory, managing electronic records, creating a social media policy, and using the State Records Center. When: September 11, 2018. 9 am – 4 pm How: This event is free and …

Getting closer! RIM is less than two weeks away!

Rebekkah Shaw Records Management, Training

Join us September 11th for the Records and Information Management Conference: The Nuts and Bolts of Records Management! Registration is still open for in-person and online attendance, the event is free to attend. Meet our all-star presenters: Do this, Not That: Taking a Practical Approach to Records Management. Renée Wilson is a RIM specialist at the Utah Division of Archives and Records Service. She …

Need practical tools to build your RIM program?

Rebekkah Shaw Records Management, Training

The Division of Archives and Records Service presents this year’s RIM Conference: The Nuts and Bolts of Records Management! Come to learn records and information management essentials such as conducting a record inventory, managing electronic records, creating a social media policy, and using the State Records Center. When: September 11, 2018. 9 am – 4 pm How: This event is free and available for …

Spotlight on Tonya Smith, Utah State Hospital Records Officer

Kendra Yates Records Management, Records Officer Spotlights

This month’s spotlight features Tonya Smith, the Medical Records Department Manager, Privacy Officer, and Records Officer for the Utah State Hospital, an inpatient psychiatric facility in Provo administered by the Department of Human Services. Tonya manages both paper and electronic patient medical records, as well as agency administrative documents. Tonya has been in this position for 17 of her 32 years working …

Happy Valentine’s Day

Rae Gifford News and Events

Do you need a valentine to share? Try one of these! Today we have been sharing valentines on Twitter. They were created by the awesome Holly Dolan from the Denton County (Texas) Department of Technology Services. Records Management Term Definitions: Administratively valuable: An appraisal noting the usefulness of records for the conduct of current and/or future administrative business needs. Custodian: …

2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

A Day of Sunshine

Nova Dubovik News and Events

  Come and learn about government transparency from the following speakers.                                    John Dougall, State Auditor | Why Government Transparency is Important Joel Campbell, Assoc. Professor of Journalism (BYU) | Adopting “Sunshine” Standards Charles Stormont, attorney for UTA | Privacy from a Legal Perspective …

Updating County Vehicle Maintenance General Schedule

Rebekkah Shaw General Retention Schedules, Records Management

County schedule 6-10 is being overwritten by state schedule 9-14. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Retention is now two years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from this point …

New HR General Retention Schedule

Rebekkah Shaw General Retention Schedules, Records Management

We would like to propose the following general schedule to the State Records Committee at their next meeting on August 11th. This will be listed in the state general schedule, but may be used by any governmental entity to schedule their records. Verification of Employment Eligibility (SG 11-67) This employment documentation is required to comply with the Immigration Reform and …