Spotlight on Records Officer

Rebekkah Shaw GRAMA, Records Management, Records Officer Spotlights, Training Leave a Comment

Gina Proctor has worked for the Department of Corrections for 10 years and is responsible for managing all GRAMA requests coming into the Department. This is a big job as the Department of Corrections handled 5,499 GRAMA requests last year alone! It was a rough start and her office of two was overwhelmed with the volume, expectation, and requirements of …

Registration openings increased for Utah State Archives' spring conference

lorianneo Records Management Leave a Comment

Registration openings increased for April 23rd conference! Register yourself or a colleague! Because of the tremendous response we received for this year’s spring conference, we are moving the event to a larger venue. The conference will be held at the Utah State Capitol, State Office Building Auditorium. The date and time will remain the same, Thursday, April 23rd from 9:30 …

Training Events: March through July 2015

lorianneo Records Management Leave a Comment

Upcoming Events March through July 2015 The following is a 5-month calendar of training events offered by the Utah State Archives and professional organizations. To see the complete calendar for the Archives’ 2015 training events and to register, visit our website. All employees of a governmental entity are invited to participate, especially records officers and chief administrative officers. Utah State Archives’ training events are …

New General Schedule for Your Input

Rebekkah Shaw Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives is proposing two new schedules for your consideration. We would like these to be submitted to the State Records Committee’s March 12th meeting. This schedule is for legal counsel requested by governmental entities, not records which would be part of a specific case file. Schedule & Description Retention …

New General Schedules for Your Input

Rebekkah Shaw Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives is proposing two new schedules for your consideration. We would like these to be submitted to the State Records Committee’s March 12th meeting. These are for cemetery records. The records kept to document historical information varies from cemetery to cemetery. The goal is to clearly define what information …

Upcoming Events

Rebekkah Shaw Training Leave a Comment

To register for a training event, please click here. Salt Lake City, UT Basic Records Management I: Records Management 9:00 am to 12:00 pm February 5, 2015 March 26, 2015 This class educates participants about legal responsibilities of government agencies in managing records and information. The leally assigned roles of records officers, chief administrative officers, and the State Archives will …

Three New General Schedules for Your Input

Rebekkah Shaw Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives is proposing three new schedules for your consideration. We would like these to be submitted to the State Records Committee’s January 8th meeting. The first two are Policy and Procedures. The goal is to clearly define what policies and procedures are historical and which have only an administrative …

Change to Personnel Schedule

Rebekkah Shaw Records Management Leave a Comment

A change to the proposed general retention schedule for Grievance and Discipline Records requires your input. This schedule is meant to include unsubstantiated cases. The Attorney General’s office requests that the retention be changed from 7 years after case closed to 7 years after end of employment. Changing the trigger significantly changes the retention. -3- Grievance and Discipline Records Initial …

Personnel Schedules for Your Review

Rebekkah Shaw Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives is proposing the following changes to the general retention schedules for personnel records. Since May last year, several meetings and discussions have been held with human resource representatives and records officers to clearly define the contents of a personnel file. The seven year retention listed below is based …