Over the last year several meetings have been held with human resource representatives and record officers from school district, city, county and special district offices to clearly define the contents of a personnel file. An attorney, the Government Records Ombudsman, and record analysts have also been included in this creation process. The following schedules are for the retention of the …
Administrative Correspondence Schedule Approved by State Records Committee
The proposed administrative correspondence general schedule was approved by the State Records Committee June 12th, 2014. Below are all three new correspondence general retention schedules with some explanation and guidance from the Committee as to how the retention schedules are to be applied. In an age where so much business is conducted over email, the State Records Committee wanted to …
What Makes A General Retention Schedule
With the recent attention on the proposed Administrative Correspondence general retention schedule, and approval of several new schedules, we thought it a good opportunity to share with our readers what general retention schedules are and their role in records management. The Utah General Retention Schedules are policies created and maintained by the Utah State Archives that describe a group of …
Administrative Correspondence Retention Change
On May 8, 2014 the Utah State Records Committee (SRC) again reviewed the proposed correspondence general retention schedules for approval. The correspondence general retention schedules were originally presented to the SRC on April 10th, but were not approved. Instead the SRC provided some clarity to the proposed description and moved to have the schedules posted for another 30 days. The …
Social Media and Email Management: Presenters' Handouts
Social Media and Email Management Presenters’ Handouts Thank you to everyone who attended the training event on Friday, April 4th. We hope that you found the presentations helpful in fulfilling your roles as records officers. Below you will find copies of the presentation slides for future reference: Social Media: Strategies for Successfully Managing Legal Risks by Dr. Randy L. Dryer, …
Correspondence General Schedule Changes
As part of the General Schedule Update Project, the Utah State Archives has posted three schedules for public comment. The schedules are for the retention of correspondence and would replace the current general schedules for Policy and Program Correspondence and Transitory Correspondence. In an age where so much correspondence is conducted by email, a clearer definition of what constitutes permanent …
Quarterly Events: January to March 2014
Quarterly Events January to March 2014 January 2014 Lunch ‘n’ Learn Lunch ‘n’ Learn sessions are live, online sessions. A link to the session will be sent to participants on the morning of the event. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Jan 10, 2014, 12:00 p.m.-1:00 p.m. Topic: Public Records Management Act In-Person Training Events To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Jan 17, 2014, …
Quarterly Events: October to December 2013
Quarterly Events October to December 2013 October 2013 Lunch ‘n’ Learn Lunch ‘n’ Learn sessions are live, online sessions. A link to the session will be sent to participants two days prior to the event. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Oct 18, 2013, 12:00 p.m.-1:00 p.m. Topic: Meet the Government Records Ombudsman Rosemary Cundiff is the government records ombudsman. In that …
Micrographics: Duplicating Microfilm and Microfilm Storage
Utah State Archives Micrographic Services Duplicating Microfilm and Microfilm Storage Part 3 of 3 The micrographics department at the Utah State Archives is a full service microfilm department, meaning micrographics can develop, duplicate, and store both 16mm and 35mm films. Micrographics can also capture digital images to microfilm as well as produce digital images from microfilm and microfiche. The following …