Archives News

December 9, 2016

Updating School District Payroll Schedule

School District schedule 14-20 is being overwritten by state schedule 10-30 and 10-31. If you go to the school district schedule on our website, it will be hyperlinked to the new schedule. Depending on the type of record will determine if retention is now two years shorter or two years longer. Don’t worry if you have already destroyed records per
December 9, 2016

December SRC Retention Schedule Report

The previously posted general schedules were heard by the State Records Committee yesterday and approved. Each of these general schedules were previously posted on this blog for your input. The local government accounts payable/receivable will be combined into one schedule and the state government accounts payable/receivable will also be combined into a single schedule per the State Records Committee request. To
November 16, 2016

New Financial General Schedules for Your Input

We would like to propose the following general schedule to the State Records Committee at their next meeting on December 8th. This will be listed in the state general schedule, but may be used by any governmental entity to schedule their records. If you have any changes you would like to see to this general schedule, please notify Rebekkah Shaw at
November 10, 2016

Updating County Contract Billings Schedule

County schedule 20-7 is being overwritten by state schedule 13-18. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Retention is now four years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from this point
September 27, 2016

General Schedule Now Obsolete

County general schedule 1-25 Routine Activity Schedules will be removed from the website next week. As part of the General Schedule Update Project, we are gradually removing general schedules describing items which are not records according to GRAMA. This schedule is also too vague for use. Here is the schedule: Routine Activity Schedules (CO 1-25) These records are routine materials
September 1, 2016

Updating County Vehicle Maintenance General Schedule

County schedule 6-10 is being overwritten by state schedule 9-14. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Retention is now two years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from this point
February 12, 2016

New General Schedules for Your Input

As part of the General Schedule Update Project, the Utah State Archives is proposing a new schedule for your consideration. We would like to submit this schedule to the State Records Committee’s March 17th meeting. Remember, there is no designation or classification of general schedules because that needs to be determined by the record series. Schedule & Description Retention Existing
December 10, 2015

SRC Retention Schedule Report

Five proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input. The Committee advised a standard that any unspecified retention using a general retention schedules with flexible retention default to the longest retention stated. To hear the discussion regarding these schedules, please
November 24, 2015

General Schedules for Your Input

As part of the General Schedule Update Project, the Utah State Archives is proposing a new schedule for your consideration. We would like to submit this schedule to the State Records Committee’s December 10th meeting. Remember, there is no designation or classification of general schedules because that needs to be determined by the record series. – Fixed Asset Records- These
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November 19, 2015

View Proposed Retention Schedules

We’ve created a new link to view general retention schedules and series-specific retention schedules submitted for public consideration and State Records Committee approval, which is available at https://archives.utah.gov/recordsmanagement/retention-schedules.html. Refresh the page if you cannot see the new link. This page will be updated regularly as all schedules going before the State Records Committee must be available for public review two