Classification and the Purpose of General Retention Schedules: RIM v. GRAMA

Rebekkah Shaw General Retention Schedules, GRAMA, Records Management Leave a Comment

There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states …

Spotlight on Jordan Chandler, Utah Military Academy’s Records Officer

Rebekkah Shaw Records Officer Spotlights, Uncategorized 2 Comments

Meet Jordan Chandler, Records Manager for the Utah Military Academy. She has been managing the school’s records for 4 years. Jordan said “I assist in managing Cadet Files, turning them into the state for auditing purposes, Registration, etc. It plays a huge part in my job, if the records management is lacking, I cannot stay organized, or find what I …

Utah State Historical Records Advisory Board Upcoming Grant Round

Janell Tuttle News and Events, Utah State Historical Records Advisory Board Leave a Comment

The Utah State Historical Records Advisory Board (USHRAB) has funding for an additional grant round in August. Does your institution have a project that will increase access to Utah’s historical records? If the answer is yes, then your institution should apply for a USHRAB grant. Grant requests can be up to $7,500 and all projects must have a public access …

Toward Better Access: Court Index Digitization

Gina Strack Digital Archives, Research Guides 1 Comment

When I first learned how to research court records, it was a multi-step process involving research guides, paper binders, and at least two sets of microfilm. Finding a particular case required me to: identify the court or jurisdiction (perhaps using the Historical Jurisdiction guide) identify available name indexes or alternatives (using the Court Records guide) retrieve and search the microfilm …

Finding Aids Updated: May 2018

Gina Strack Finding Aids Leave a Comment

While our archivists write inventories as finding aids to describe records for research, we often update existing ones to include additional information and more holdings. This month, a number of inventories have been updated to include links to copies of records at partner websites, such as FamilySearch and Ancestry.com. Many of the copies are also in the Digital Archives, but …

Spotlight on Carol Bekker, Thomas Edison Charter School Records Officer

Rebekkah Shaw Records Management, Records Officer Spotlights Leave a Comment

Meet Carol Bekker, Records Manager for the Thomas Edison Charter School. Carol has been managing the school’s records for 13 years. Carol enjoys having everything organized. She ensures retention guidelines are followed and regularly re-appraises records as they come up for destruction. Currently, Carol is working with her team to develop policies regarding records management and retention. She says “This has …

Archives welcomes New State Records Committee Executive Secretary

Rosemary Cundiff GRAMA, Open Government, State Records Committee, Uncategorized Leave a Comment

Gina Proctor has accepted the position of Executive Secretary for the State Records Committee. In this role, Gina will be receiving and processing appeals of records access denials as they are submitted for the Committee’s consideration. Gina will provide support for the Committee. She will write the minutes, schedule the hearings, notify all parties about meeting dates, and process details. …