Classification and Big Bucket Retention

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

Co-authored by Archives and Records Service RIM Specialist Rebekkah Shaw and Chief Records Officer Kendra Yates.   We received feedback that record officers are confused about why we are consolidating the General Retention Schedules (GRS) and what a big bucket approach is. Why are the General Retention Schedules being consolidated? Back in July, we discussed what classification means in records and information management: …

Verifying a Requester’s Identity

Rosemary Cundiff GRAMA, Open Government Leave a Comment

The Government Records Access and Management Act (GRAMA) provides for the release of private records to certain individuals. These individuals include the subject of the record, a parent or guardian, and additional individuals who have a notarized release or power of attorney (Utah Code Section 63G-2-202(1)(a)). GRAMA also states that before releasing a private (controlled or protected) record, a records …

New World War I Records Online: Foreign Citations & Decorations

Rae Gifford Digital Archives, History, Research Leave a Comment

In 1922, the War Department forwarded a packet of translated documents to Utah’s Adjutant General. The War Department had been working to publish a book identifying all of the American soldiers who had received a foreign citation or decoration, such as the French Croix de Guerre (Cross of War) and the Polish Kryzyż Walecznych (Cross of Valor). Unfortunately, they were not able to fund such a project and were providing the pertinent records to each state with the hope that the states could publish them.

Linda, We Will Miss You

Rae Gifford News and Events Leave a Comment

For more than a year, Linda Lindstrom has come to the archives every Wednesday to volunteer on a variety of projects. From organizing files for the State Records Committee to indexing, Linda has spent more than 250 hours helping out at the Archives since July 2017. For the past several months, Linda has been sitting at the little table outside …

Got Questions about Managing Email?

Kendra Yates Electronic Records, Guidelines, News and Events, Records Management Leave a Comment

Start looking for answers here: we’ve published a new Email Management Guideline! The guideline was written by the Division of Archives and Records Service for Utah’s local and state government agencies. Find tips on: Creating an email management policy Applying the updated retention schedules to email Exporting emails from your system Using your system’s records management tools Complying with legal …