It’s Time for Another RIMM Webinar Series!

Sonny Dulfo General Retention Schedules, GRAMA, Legislative Updates, Open Government, Records Management, Training

Records and Information Management Month (RIMM) 2019 is here! To celebrate we are hosting a webinar each week in April. General Retention Schedules by Rebekkah Shaw and Heidi Steed, RIM Specialists at the Utah State Archives Wednesday, April 3, Noon-1:00 p.m. Rebekkah and Heidi will have a discussion about the general retention schedules–how they have changed, why they’re changing, and …

Utah Open Government Sunshine Conference! “Building Trust Through Transparency”

Dylan Mace News and Events, Open Government

Welcome to the Utah Open Government Sunshine Conference! “Building Trust Through Transparency” Tuesday, March 26, 2019 9 a.m. – 3:45 p.m. The Utah Division of Archives and Records Service is excited to announce the second annual Open Government Conference.  Come and learn why transparency matters and how to work together for a better open government. Our guest speakers include: Kenneth …

Classification and the Purpose of General Retention Schedules: RIM v. GRAMA

Rebekkah Shaw General Retention Schedules, GRAMA, Records Management

There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states …

The Sunshine Conference materials are now available on our website!

Rae Gifford Open Government, Records Management

Did you miss our Sunshine Conference on March 13, 2018? Was there a session that you would really like to share with your co-workers? The materials and recordings from our Sunshine Conference are now available on the State Archives’ website. You can also access the videos from our YouTube channel. We hope that you will find these materials useful.   …

GRAMA Legislative Updates 2018

Rosemary Cundiff Legislative Updates, Open Government

The 2018 Utah Legislature updated the Government Records Access and Management Act (GRAMA). These updates include additions to the list of items identified as not a record, specific additions to the list of protected records, and certain  procedural details. Not a record The Legislature modified the list of items that are not a record (Utah Code Section 63G-2-103(22)(b): child pornography is …

Spotlight on Tonya Smith, Utah State Hospital Records Officer

Kendra Yates Records Management, Records Officer Spotlights

This month’s spotlight features Tonya Smith, the Medical Records Department Manager, Privacy Officer, and Records Officer for the Utah State Hospital, an inpatient psychiatric facility in Provo administered by the Department of Human Services. Tonya manages both paper and electronic patient medical records, as well as agency administrative documents. Tonya has been in this position for 17 of her 32 years working …

2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

Endangered Data Week

Jim Kichas News and Events

Endangered Data A healthy democracy relies on an active and informed citizenry, which in turn depends on transparent government and open access to information. Today, this reality is under constant threat, whether from the fragile nature of digital data or the ongoing risk that information can be easily removed from the public domain. Threats like these demand a greater awareness and accountability …

Transparency in the Archives

Rae Gifford News and Events

Here at the Archives, we have a number of people that are focused on facilitating transparency in government. We took the time to speak with a few of them to see what they do. Rosemary Cundiff is our Government Records Ombudsman. Her days consist of helping the public understand how they can access current government records, helping government employees respond …

New GRAMA PDF on Archives Website

Renée Wilson Records Management

We’ve created a new PDF of the complete GRAMA law (Utah Code 63G-2), which PDF is available at http://archives.utah.gov/recordsmanagement/CSS/grama.pdf (refresh the page if you see the old PDF). The new version contains: Updates with new legislation Links added for quick access to other laws, and between sections in the document Table of Contents added Indentation standardized for better visual comprehension Pages numbered Date …