Verifying a Requester’s Identity

Rosemary Cundiff GRAMA, Open Government Leave a Comment

The Government Records Access and Management Act (GRAMA) provides for the release of private records to certain individuals. These individuals include the subject of the record, a parent or guardian, and additional individuals who have a notarized release or power of attorney (Utah Code Section 63G-2-202(1)(a)). GRAMA also states that before releasing a private (controlled or protected) record, a records …

Guests of Utah Council for Citizen Diplomacy Visit Archives

Dylan Mace GRAMA, Open Government, Records Access Leave a Comment

         The Utah State Archives and Records Service hosted 22 guests from the Utah Council for Citizen Diplomacy on September 24, 2018. Our guests were journalists, mayors, a senator, and agency directors from several Central and South American nations who travelled to the United States to examine transparency and accountability in government. They are researching best practices …

State Records Committee News

Rosemary Cundiff GRAMA, Open Government, Records Access, State Records Committee Leave a Comment

Patricia Smith-Mansfield, who served as the Governor’s designee on the State Records Committee for 14 years while she was director of Utah State Archives and Records Service, is back on the Committee. Now she is a citizen representative. Tricia, welcome back! Tricia’s years of experience, and knowledge of records law are valuable assets for the Committee. The State Records Committee …

Classification and the Purpose of General Retention Schedules: RIM v. GRAMA

Rebekkah Shaw General Retention Schedules, GRAMA, Records Management Leave a Comment

There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states …

Archives welcomes New State Records Committee Executive Secretary

Rosemary Cundiff GRAMA, Open Government, State Records Committee, Uncategorized Leave a Comment

Gina Proctor has accepted the position of Executive Secretary for the State Records Committee. In this role, Gina will be receiving and processing appeals of records access denials as they are submitted for the Committee’s consideration. Gina will provide support for the Committee. She will write the minutes, schedule the hearings, notify all parties about meeting dates, and process details. …

The Sunshine Conference materials are now available on our website!

Rae Gifford Open Government, Records Management Leave a Comment

Did you miss our Sunshine Conference on March 13, 2018? Was there a session that you would really like to share with your co-workers? The materials and recordings from our Sunshine Conference are now available on the State Archives’ website. You can also access the videos from our YouTube channel. We hope that you will find these materials useful.   …

2018 RIMM Webinar Series is Just Around the Corner!

Kendra Yates General Retention Schedules, GRAMA, History, Legislative Updates, News and Events, Records Management, State Records Committee Leave a Comment

Sit back and enjoy your lunch while watching a series of webinars that Utah’s Division of Archives and Records Service (aka State Archives) is hosting to celebrate Records and Information Management Month (RIMM). Wednesday, April 11, 2018. Noon-1:00 p.m. 2018 Legislative Updates by Paul Tonks, AAG counsel for the Division of Archives and the State Records Committee During the 2018 Legislative …

GRAMA Legislative Updates 2018

Rosemary Cundiff Legislative Updates, Open Government Leave a Comment

The 2018 Utah Legislature updated the Government Records Access and Management Act (GRAMA). These updates include additions to the list of items identified as not a record, specific additions to the list of protected records, and certain  procedural details. Not a record The Legislature modified the list of items that are not a record (Utah Code Section 63G-2-103(22)(b): child pornography is …