Another legislative session has come to a close. As we all catch our breath, here are a few updates that impact GRAMA, Archives, and Records Management, that you may find interesting. The last day for the Governor to sign or veto bills is the 23rd of March. Any bill that does not have a specified effective date will go into …
2022 Legislative Updates to GRAMA
In the 2022 session, the Utah Legislature made several updates to the Government Records Access and Management Act (GRAMA). Here are the highlights. Representative Dan Johnson sponsored House Bill 96 which contains two significant changes. First, it defines a media representative as “a person who requests a record to obtain information for a story or report for publication or broadcast …
Celebrating Sunshine Week with GRAMA
This blog post was written by Becky Wright who is an Archivist with the Davis County Clerk and Auditor’s Office. This is the first in a series of blog posts she authored in celebration of Sunshine Week. Sunshine Week is a nation-wide initiative promoting open government and access to public information. To read the other blog posts, check out the …
Learn About the State Records Committee
If you ask for a record from a government agency and they deny access or deny your reasonable request for a fee waiver, what options do you have? If you have requested a record from an agency and your request was denied, there is an appeals process, which is laid out in Part 4 of the Government Records Access and …
Legislative Updates to GRAMA and PRMA
In the 2019 session, the Utah Legislature updated the Government Records Access and Management Act (GRAMA) and the Public Records Management Act (PRMA). Senator Wayne Harper, sponsored two bills (Senate bills 25 and 108) which contained the most significant changes. With Senate bill 25, the Legislature created a new records management committee. This new committee will approve records retention schedules …
It’s Time for Another RIMM Webinar Series!
Records and Information Management Month (RIMM) 2019 is here! To celebrate we are hosting a webinar each week in April. General Retention Schedules by Rebekkah Shaw and Heidi Steed, RIM Specialists at the Utah State Archives Wednesday, April 3, Noon-1:00 p.m. Rebekkah and Heidi will have a discussion about the general retention schedules–how they have changed, why they’re changing, and …
Verifying a Requester’s Identity
The Government Records Access and Management Act (GRAMA) provides for the release of private records to certain individuals. These individuals include the subject of the record, a parent or guardian, and additional individuals who have a notarized release or power of attorney (Utah Code Section 63G-2-202(1)(a)). GRAMA also states that before releasing a private (controlled or protected) record, a records …
Guests of Utah Council for Citizen Diplomacy Visit Archives
The Utah State Archives and Records Service hosted 22 guests from the Utah Council for Citizen Diplomacy on September 24, 2018. Our guests were journalists, mayors, a senator, and agency directors from several Central and South American nations who travelled to the United States to examine transparency and accountability in government. They are researching best practices …
State Records Committee News
Patricia Smith-Mansfield, who served as the Governor’s designee on the State Records Committee for 14 years while she was director of Utah State Archives and Records Service, is back on the Committee. Now she is a citizen representative. Tricia, welcome back! Tricia’s years of experience, and knowledge of records law are valuable assets for the Committee. The State Records Committee …
Classification and the Purpose of General Retention Schedules: RIM v. GRAMA
There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states …