Classification and the Purpose of General Retention Schedules: RIM v. GRAMA

Rebekkah Shaw General Retention Schedules, GRAMA, Records Management Leave a Comment

There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states …

Archives welcomes New State Records Committee Executive Secretary

Rosemary Cundiff GRAMA, Open Government, State Records Committee, Uncategorized Leave a Comment

Gina Proctor has accepted the position of Executive Secretary for the State Records Committee. In this role, Gina will be receiving and processing appeals of records access denials as they are submitted for the Committee’s consideration. Gina will provide support for the Committee. She will write the minutes, schedule the hearings, notify all parties about meeting dates, and process details. …

2018 RIMM Webinar Series is Just Around the Corner!

Kendra Yates General Retention Schedules, GRAMA, History, Legislative Updates, News and Events, Records Management, State Records Committee Leave a Comment

Sit back and enjoy your lunch while watching a series of webinars that Utah’s Division of Archives and Records Service (aka State Archives) is hosting to celebrate Records and Information Management Month (RIMM). Wednesday, April 11, 2018. Noon-1:00 p.m. 2018 Legislative Updates by Paul Tonks, AAG counsel for the Division of Archives and the State Records Committee During the 2018 Legislative …

2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training Leave a Comment

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

Handle Drafts With Care

Nova Dubovik GRAMA, Open Government, State Records Committee Leave a Comment

The Salt Lake Tribune v. Kane County, SRC Decision, Case No. 17-44 The State Records Committee, on November 9, 2017, heard The Salt Lake Tribune v. Kane County, a case regarding Grand Staircase-Escalante National Monument boundary maps prepared by Kane County and shown to the United States Secretary of the Interior Ryan Zinke during his listening tour to Utah in …

A Clearly Unwarranted Invasion of Personal Privacy

Rosemary Cundiff GRAMA, Records Management, State Records Committee Leave a Comment

Utah State Archives notes that the American Library Association has created Choose Privacy Week, an “annual, week-long event that promotes the importance of individual privacy rights and celebrates libraries and librarians’’ unique role in protecting privacy in the library and in society as a whole.” Much has been said about the value of government transparency, however, personal privacy is also important. The …

A Portal to Sunshine

Nova Dubovik GRAMA, Open Government 1 Comment

Utah holds a distinguished reputation as the new Silicon Valley or, more fondly, is referred to as the Silicon Slopes. Thus, it is not surprising that in 2014 the Utah Legislature enacted the Open Records Portal, a website designed to encourage government transparency and accountability.  Since its infancy, the public has submitted over 2000 records requests through the portal to …

Records Access II: Focus Group Discussion-Dec. 1, 2016

Nova Dubovik GRAMA, Records Management, Training 3 Comments

The State Archives is excited to offer the third Records Access II: Focus Group Discussion on December 1, 2016, from 9:00 a.m. to 11:00 a.m.  This is an informal class with the objective to discuss GRAMA questions, State Records Committee (SRC) rulings, and share best practices among fellow records officers. Available to answer your GRAMA questions and concerns will be …

RECORDS ACCESS II: Focus Group Discussion

Nova Dubovik GRAMA, Training Leave a Comment

RECORDS ACCESS II: Focus Group Discussion:  The State Archives is excited to offer the second Records Access II: Focus Group Discussion on November 15, 2016, from 1:00 p.m. to 3:00 p.m.  This is an information gathering class with the objective to discuss GRAMA questions, State Records Committee (SRC) rulings, and share best practices among fellow records officers.  Available to answer …

SRC September Round-up

Nova Dubovik GRAMA, State Records Committee Leave a Comment

By Nova Dubovik on October 5, 2016. The State Records Committee heard an unprecedented seven appeals on September 8, 2016.  You can locate the Decisions and Orders on the State Records Committee website and the meeting minutes and public handouts on the Utah Public Notice Website. Clára v. Utah Transit Authority, Case No. 16-33, Description: The Petitioner requested email correspondences …