Legislative Updates to GRAMA and PRMA

Rosemary Cundiff

In the 2019 session, the Utah Legislature updated the Government Records Access and Management Act (GRAMA) and the Public Records Management Act (PRMA). Senator Wayne Harper, sponsored two bills (Senate bills 25 and 108) which contained the most significant changes. With Senate bill 25, the Legislature created a new records management committee. This new committee will approve records retention schedules …

It’s Time for Another RIMM Webinar Series!

Sonny Dulfo

Records and Information Management Month (RIMM) 2019 is here! To celebrate we are hosting a webinar each week in April. General Retention Schedules by Rebekkah Shaw and Heidi Steed, RIM Specialists at the Utah State Archives Wednesday, April 3, Noon-1:00 p.m. Rebekkah and Heidi will have a discussion about the general retention schedules–how they have changed, why they’re changing, and …

Utah State Archives and Historical Records

Sonny Dulfo

Does the Utah State Archives destroy historical records? There seems to be a pervasive rumor among governmental entities that the Utah State Archives and Records Service is in the business of microfilming and destroying permanent historic records. Let us set the record straight. According to Utah State Archives Assistant Director, Jim Kichas: in the latter half of the 20th century, …

General Retention Schedules and You!

Rebekkah Shaw

Have you looked at a General Retention Schedule and thought of a better title? Is there a citation you wish would be added or removed from the description? Or maybe the retention or appraisal is confusing and you’d like to ask a question. We want to hear from you! There are a few ways to give us feedback regarding the …

Classification and Big Bucket Retention

Rebekkah Shaw

Co-authored by Archives and Records Service RIM Specialist Rebekkah Shaw and Chief Records Officer Kendra Yates.   We received feedback that record officers are confused about why we are consolidating the General Retention Schedules (GRS) and what a big bucket approach is. Why are the General Retention Schedules being consolidated? Back in July, we discussed what classification means in records and information management: …

Classification and the Purpose of General Retention Schedules: RIM v. GRAMA

Rebekkah Shaw

There is something unique about records management in Utah, and it might be causing confusion. We have two meanings for the term classification. One comes from the Government Records Access and Management Act (GRAMA), the other from the records management profession. In GRAMA Most of the records officers we work with refer to classification as defined in GRAMA, which states …

RIM Month Webinars Posted Online

Renée Wilson

A big thank you to everyone who participated in our Records and Information Management (RIM) Month webinars! We have posted all the recordings and slides from the presentations on our website at https://archives.utah.gov/recordsmanagement/event_materials/RIMM-webinars-2018.html   Videos may also be accessed from our YouTube channel at https://www.youtube.com/playlist?list=PLuejonKYFyvH-WxwYfA6kMJ55Az7a9yNg   “2018 Legislative Changes to GRAMA” by Paul Tonks “Intriguing State Records Committee Hearings” by Rosemary …

New General Retention Schedule Interface!

Rebekkah Shaw

We are live! The new general retention schedule search page is here! Please explore the filters and search features. Here’s what’s new: Disposition Authority. This is the new number assigned to the schedule. Comment on individual general retention schedules Suggest search terms for individual general retention schedules Search by keyword, title, general schedule number, retention Search all general retention schedules …

In one week: New General Retention Schedule Interface

Rebekkah Shaw

In one week, the new general retention schedule interface will launch! On the new interface you’ll be able to: Search all general retention schedules at once Search by keyword, title, general schedule number Comment on individual general retention schedules Suggest search terms for individual general retention schedules We hope these new features will make it easier for you to find …

Big changes to General Retention Schedules

Rebekkah Shaw

Big changes are coming for the general retention schedules! The Utah Division of Archives and Records Service has been working with stakeholders to update and consolidate general retention schedules since 2013. The next stage is to help record officers find general retention schedules more easily. Currently, general retention schedules are divided by categories under four government types: state, county, municipality, …