Spotlight on Tonya Smith, Utah State Hospital Records Officer

Kendra Yates Records Management, Records Officer Spotlights Leave a Comment

This month’s spotlight features Tonya Smith, the Medical Records Department Manager, Privacy Officer, and Records Officer for the Utah State Hospital, an inpatient psychiatric facility in Provo administered by the Department of Human Services. Tonya manages both paper and electronic patient medical records, as well as agency administrative documents. Tonya has been in this position for 17 of her 32 years working …

Happy Valentine’s Day

Rae Gifford News and Events Leave a Comment

Do you need a valentine to share? Try one of these! Today we have been sharing valentines on Twitter. They were created by the awesome Holly Dolan from the Denton County (Texas) Department of Technology Services. Records Management Term Definitions: Administratively valuable: An appraisal noting the usefulness of records for the conduct of current and/or future administrative business needs. Custodian: …

2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training Leave a Comment

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

A Day of Sunshine

Nova Dubovik News and Events 1 Comment

  Come and learn about government transparency from the following speakers.                                    John Dougall, State Auditor | Why Government Transparency is Important Joel Campbell, Assoc. Professor of Journalism (BYU) | Adopting “Sunshine” Standards Charles Stormont, attorney for UTA | Privacy from a Legal Perspective …

Updating County Vehicle Maintenance General Schedule

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

County schedule 6-10 is being overwritten by state schedule 9-14. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Retention is now two years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from this point …

New HR General Retention Schedule

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

We would like to propose the following general schedule to the State Records Committee at their next meeting on August 11th. This will be listed in the state general schedule, but may be used by any governmental entity to schedule their records. Verification of Employment Eligibility (SG 11-67) This employment documentation is required to comply with the Immigration Reform and …

View Proposed Retention Schedules

Rebekkah Shaw Records Management, State Records Committee Leave a Comment

We’ve created a new link to view general retention schedules and series-specific retention schedules submitted for public consideration and State Records Committee approval, which is available at http://archives.utah.gov/recordsmanagement/retention-schedules.html. Refresh the page if you cannot see the new link. This page will be updated regularly as all schedules going before the State Records Committee must be available for public review two …

You Asked For It! General Schedule Updates!

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

Here by popular demand, a new publication has been added to the Retention Schedule page of our website! The publication, “General Schedule Updates”, is an appendix that lists all new, edited, or obsolete General Schedules to date. Each schedule type (state, county, municipality, school district) is contained in this appendix twice: alphabetically by schedule name and numerically then by schedule …

Spotlight on Records Officer

Rebekkah Shaw GRAMA, Records Management, Records Officer Spotlights, Training Leave a Comment

Gina Proctor has worked for the Department of Corrections for 10 years and is responsible for managing all GRAMA requests coming into the Department. This is a big job as the Department of Corrections handled 5,499 GRAMA requests last year alone! It was a rough start and her office of two was overwhelmed with the volume, expectation, and requirements of …