Team Work Makes a Project Work!: Spotlight on Virgin Town

Heidi Steed Records Management, Records Officer Spotlights 1 Comment

Even small towns have a good amount of government business to record, and just like their larger municipal counterparts, finding space to store all of those records is a never ending challenge. In the Virgin Town Hall, a historic school house, managing limited storage space is especially important. Just over a year ago the upstairs storage room in the Virgin …

The Utah State Records Center Security

Lisa Catano Records Management Leave a Comment

The Utah Division of Archives and Records Service understands that an entirely paperless office is nearly impossible. Therefore, 6 years ago we moved and renovated the Utah State Records Center in order to provide a secure, offsite records storage facility for state and local government agencies. The Records Center can store 139,254 cubic feet of records for multiple agencies.   With …

Classification and Big Bucket Retention

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

Co-authored by Archives and Records Service RIM Specialist Rebekkah Shaw and Chief Records Officer Kendra Yates.   We received feedback that record officers are confused about why we are consolidating the General Retention Schedules (GRS) and what a big bucket approach is. Why are the General Retention Schedules being consolidated? Back in July, we discussed what classification means in records and information management: …

Retention Talk- A few thoughts about updating your retention schedules

Rebekkah Shaw Records Management 1 Comment

When it comes time to update or create retention schedules, it can be overwhelming as you think about all the records your agency creates and maintains. Here are three tips (in no particular order) from our experience with records officers around the state! 1- Learn who actually deals with the records, and form a team in your office to discuss …

The Nuts and Bolts of Records Management

Sonny Dulfo Records Management, Training Leave a Comment

The class materials for the Records and Information Management (RIM) Conference on September 11, 2018, are now available on the Utah State Archives website:  https://archives.utah.gov/recordsmanagement/event_materials/20180911-rim-conference.html The following are highlights from this year’s RIM Conference: Practical tips and solutions for your RIM program Implementing the General Retention Schedules (GRS) and your agency policy Email management practices Managing electronic records and ungoverned data Information …

Spotlight on Kathy James, American Leadership Academy’s Records Officer

Rebekkah Shaw Records Management, Records Officer Spotlights Leave a Comment

Meet Kathy James, Records Manager, and registrar for American Leadership Academy. Carol has been managing the school’s records for 8 years. Jordan said “I am the registrar here at the academy. Part of my job is to collect, record, and store official documents for each of our 1,800 students. I also am responsible to make sure that there are multiple …

Introducing…your “new” RIM Specialists at the State Archives!

Kendra Yates News and Events, Records Management Leave a Comment

Well, they aren’t exactly new, but their titles are. And the section they belong to is new. And their manager is new. So…newish. The Utah Division of Archives and Records Service has been restructured, with a new Records and Information Management (RIM) section separate from the Open Records section. The RIM section contains the RIM Consultation Program–formerly known as the Records …

We look forward to seeing you Tuesday September 11th

Rebekkah Shaw Records Management, Training Leave a Comment

The Division of Archives and Records Service is pleased to present this year’s RIM Conference: The Nuts and Bolts of Records Management! Come to learn records and information management essentials such as conducting a record inventory, managing electronic records, creating a social media policy, and using the State Records Center. When: September 11, 2018. 9 am – 4 pm How: This event is free and …