The Archives receives records all the time, but what do we do with them after we get them? The first step in receiving records is to document the transfer of legal custody to the State Archives. We do this either by utilizing a transfer form, by which a government entity signs the records over to us, or by a deed …
Untangling Audio: Navigating Reformatting Challenges
As a Reformatting Specialist, Leif Johnson has come across his fair share of challenging projects. Recently, he was presented with a seriously tricky audio reformatting issue that required his expertise and problem-solving abilities. Below, Leif explains how his technical skills saved the day! “We had court audio records that were recorded at a slower speed to capture more data. This …
2023 Legislative Updates
Another legislative session has come to a close. As we all catch our breath, here are a few updates that impact GRAMA, Archives, and Records Management, that you may find interesting. The last day for the Governor to sign or veto bills is the 23rd of March. Any bill that does not have a specified effective date will go into …
State Records Committee Year in Review
Last year was an exceptionally busy year for the State Records Committee! In 2022, the committee received approximately 260 appeals and issued 61 Decisions and Orders. 68 appeals were withdrawn before the hearing because they were resolved in mediation, thanks to the hard work by our State Ombudsman Rosemary Cundiff! 2022 Charts Most of the requesters who appeal to the …
2022 Year in Review
Here at Utah State Archives, our goal is to ensure the ongoing care and management of the public records that we hold in trust for the citizens of Utah. As we end another year, we take a moment to reflect and share our wins over the past twelve months. In 2022 our staff… It was a time of transition for …
Utah’s Emerging Record-keepers: Sydney Dahle, Cache County Deputy Clerk
Sydney Dahle started as a deputy clerk in the Cache County Clerk’s office in 2021, and is assigned to work as the county’s official record-keeper. Originally from St. Louis, Missouri Sydney moved to Utah to attend Utah State University. Sydney has an interest in preserving history and helping people access government records, and recently graduated with degrees in history and …
Create a Basic Retention Schedule in 5 Steps
Records retention is simply a practice by which an organization maintains their records for set lengths of time, and systems in which they use to either redirect, store, or dispose of those records. The records retention schedule is the policy which guides this practice, by clearly defining how long a record must be kept and the guidelines for how records …
Preparing to Set Out On the Records Management Trail
Howdy! Looks like you are getting ready to depart on a records management journey. The road to a good records management program will require endurance, patience and perseverance. Here are 5 things to prepare for before you hit the trail: 1. Determine your destination: You will want to determine your destination by setting records management goals. Do you want to …
ARO Spotlight: Mandy McClellan – Central Utah Water Conservancy District
The Central Utah Water Conservancy District manages a vast network of water facilities in eight Utah counties. Recordkeeping for this vital resource is of the utmost importance to the organization. Records Manager Mandy McClellan offers up some insight into her role and advice for other recordkeepers. Tell us how you got your start in records management? Is this a career …
2022 Legislative Updates to GRAMA
In the 2022 session, the Utah Legislature made several updates to the Government Records Access and Management Act (GRAMA). Here are the highlights. Representative Dan Johnson sponsored House Bill 96 which contains two significant changes. First, it defines a media representative as “a person who requests a record to obtain information for a story or report for publication or broadcast …