Spotlight on: Third District Court

Chaz Leech Records Officer Spotlights

Meet Dorian Ashton, Judicial Assistant Archives coordinator for the Third District Court in Salt Lake City. For almost two years she has been responsible for the administration of the Court’s archives which includes keeping records of the court cases filed, managing the retention schedules for these cases, and arranging the storage of these documents both on site at the court …

Spotlight on: Davis County Records Division

Lauren Katz Records Officer Spotlights

Records management is better with a team, and the Davis County Clerk/Auditor’s Records Division proves that to be true. The team is made up of unique and talented records officers including: Records Manager Rebecca Abbott, and archivists Jessy Turner and Becky Wright. The team took a moment out of their busy schedules to tell us a little bit about themselves, …

Our History: The Next 50 Years

Jim Kichas History

This is the final post in our series celebrating our 50th anniversary as a distinct division in Utah government. While previous entries have explored the early years (and people) of the Utah State Archives and Records Service, today’s post will attempt to look ahead and project what the Utah State Archives and Records Service of 2069 might look like. Obviously …

ARO Spotlight: Student Data Privacy Team’s Records Retention Group

Rebekkah Shaw Records Management, Records Officer Spotlights

It’s time to spotlight another team that is making records management part of their office culture. It’s a daunting goal, but they’re excited to meet the challenge! The Utah State Board of Education (USBE) takes its obligation to protect student information very seriously. The Student Data Privacy program’s focus is (among other things) to ensure that student data are protected, …

Team Work Makes a Project Work!: Spotlight on Virgin Town

Heidi Steed Records Management, Records Officer Spotlights

Even small towns have a good amount of government business to record, and just like their larger municipal counterparts, finding space to store all of those records is a never ending challenge. In the Virgin Town Hall, a historic school house, managing limited storage space is especially important. Just over a year ago the upstairs storage room in the Virgin …

The Utah State Records Center Security

Lisa Catano Records Management

The Utah Division of Archives and Records Service understands that an entirely paperless office is nearly impossible. Therefore, 6 years ago we moved and renovated the Utah State Records Center in order to provide a secure, offsite records storage facility for state and local government agencies. The Records Center can store 139,254 cubic feet of records for multiple agencies.   With …

Classification and Big Bucket Retention

Rebekkah Shaw General Retention Schedules, Records Management

Co-authored by Archives and Records Service RIM Specialist Rebekkah Shaw and Chief Records Officer Kendra Yates.   We received feedback that record officers are confused about why we are consolidating the General Retention Schedules (GRS) and what a big bucket approach is. Why are the General Retention Schedules being consolidated? Back in July, we discussed what classification means in records and information management: …

Retention Talk- A few thoughts about updating your retention schedules

Rebekkah Shaw Records Management

When it comes time to update or create retention schedules, it can be overwhelming as you think about all the records your agency creates and maintains. Here are three tips (in no particular order) from our experience with records officers around the state! 1- Learn who actually deals with the records, and form a team in your office to discuss …