2018 RIMM Webinar Series is Just Around the Corner!

Kendra Yates General Retention Schedules, GRAMA, History, Legislative Updates, News and Events, Records Management, State Records Committee

Sit back and enjoy your lunch while watching a series of webinars that Utah’s Division of Archives and Records Service (aka State Archives) is hosting to celebrate Records and Information Management Month (RIMM). Wednesday, April 11, 2018. Noon-1:00 p.m. 2018 Legislative Updates by Paul Tonks, AAG counsel for the Division of Archives and the State Records Committee During the 2018 Legislative …

2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

General Retention Schedule Publication

Rebekkah Shaw General Retention Schedules, Records Management

There have been a lot of updates to the general retention schedule this year. “General Schedule Updates, October 2017” can be found on our website. This new publication lists all new, edited, or obsolete General Schedules from November 2016 to today- alphabetically by schedule name and numerically by schedule number.  There is also an excel file in the table of …

September SRC Retention Report

Rebekkah Shaw General Retention Schedules, Records Management

The previously posted general schedules were heard by the State Records Committee yesterday and approved. The general schedules were previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on …

Attorney Records Retention Schedule for Your Input

Rebekkah Shaw General Retention Schedules, Records Management

We would like to propose new general retention schedules for criminal and civil case files to the State Records Committee at their next meeting on September 14th. You can see them all on our website here. If you have any questions, or changes you would like to see to these general retention schedules, please notify Rebekkah Shaw at rshaw@utah.gov or 801-531-3851.

Higher Education Retention Schedules for Your Input

Rebekkah Shaw General Retention Schedules, Records Management

We would like to propose new general retention schedules for higher education records to the State Records Committee at their next meeting on September 14th. You can see them all on our website here. If you have any questions, or changes you would like to see to these general retention schedules, please notify Rebekkah Shaw at rshaw@utah.gov or 801-531-3851.

New General Retention Schedule Approved

Rebekkah Shaw General Retention Schedules, Records Management

The State Records Committee approved a new general retention schedule this month: Substance Use Disorder Records These records document the planning and treatment of substance use disorder clients. Information includes assessments, evaluations, clinical and physician notes, employment records, visiting arrangements, and related records. Retention & Disposition is 10 years after case is closed and then destroy. To hear the discussion …

April SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, Records Management

The previously posted general schedule was heard by the State Records Committee today and approved. This general schedule was previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention …

State General Retention Schedule Updates

Rebekkah Shaw General Retention Schedules, Records Management

Listed here are six state financial retention schedules to be overwritten by the new financial schedule approved December 8th by the State Records Committee. If a retention schedule is overwritten by an updated schedule, it will be hyperlinked to the new schedule on our website. The State Auditor’s Office also reviewed the schedule before it was seen by the State Records Committee. …