Introducing…your “new” RIM Specialists at the State Archives!

Kendra Yates News and Events, Records Management Leave a Comment

Well, they aren’t exactly new, but their titles are. And the section they belong to is new. And their manager is new. So…newish. The Utah Division of Archives and Records Service has been restructured, with a new Records and Information Management (RIM) section separate from the Open Records section. The RIM section contains the RIM Consultation Program–formerly known as the Records …

Come See the State Records Center Staff in Action!

Kendra Yates Records Management Leave a Comment

This Friday, the State Records Center is offering tours for records officers and others who would like to see the warehouse and understand some of the services that the State Archives offers. Click here for more information: Flyer for RC Tours_11-3-2017 The State Records Center is a secure warehouse managed by the Utah Division of Archives and Records Service. Records storage at …

Can I Send Records Stored on Non-Paper Media to the State Records Center?

Kendra Yates Records Management Leave a Comment

We received the following question from a records officer, and thought it might be helpful for all records managers to hear the answer. So here it is in ‘Dear Abby’ form: Dear Records Analyst, I am in the process of preparing boxes to send to the Records Center, but heard that I should not send cassette tapes, VHS, DVDs, CDs, …

How to retrieve records from the State Records Center

Rebekkah Shaw Records Management Leave a Comment

Although government records stored at the State Records Center in Clearfield are no longer actively referenced within your office (meaning they are used less than once a month), you may recall them whenever needed. This happens for a variety of reasons: There may be a GRAMA request for records that are housed in the State Records Center, a student may …

How to send records to the State Records Center

Rebekkah Shaw Records Management Leave a Comment

Government records may be stored at the State Records Center in Clearfield when they are no longer actively referenced within your office (used less than once a month). This allows your agency to maintain ownership while using free off-site storage. Once you’ve completed a Records Transfer Sheet (RTS) online, you can coordinate with the Record Center staff to deliver your …

What is the State Records Center?

Rebekkah Shaw Records Management 2 Comments

As a records officer, you have probably heard about or used the State Records Center (Records Center) in Clearfield. Often the Records Center is mistaken for the State Archives and Records Service (Archives) building in downtown Salt Lake City. The Records Center is part of the Utah Division of Archives and Records Service, meaning it is managed by Archives staff, …

Lunch N' Learn Series

lorianneo Records Management Leave a Comment

Lunch N’ Learn How to Use the State Records Center Friday, August 30 @ Noon The Utah State Archives has scheduled a Lunch N’ Learn session for Friday, August 30th from Noon to 1:00 p.m. The topic for the hour is “How to Use the State Records Center” and will consist of a presentation and Q&A session. Feel free to …

Micrographics: Documents to Microfilm

lorianneo Records Management Leave a Comment

Utah State Archives Micrographic Services Documents to Microfilm Part 2 of 3 The micrographics department at the Utah State Archives is a full service microfilm department, meaning micrographics can develop, duplicate, and store both 16mm and 35mm films. Micrographics can also capture digital images to microfilm as well as produce digital images from microfilm and microfiche. The following post is …

Micrographics: From Digital to Film and Back Again

lorianneo History, Records Management Leave a Comment

Utah State Archives Micrographic Services From Digital to Film and Back Again Part 1 of 3 The micrographics department at the Utah State Archives is a full service microfilm department, meaning micrographics can develop, duplicate, and store both 16mm and 35mm films. Micrographics can also capture digital images to microfilm as well as produce digital images from microfilm and microfiche. …