Got Questions about Managing Email?

Kendra Yates Electronic Records, Guidelines, News and Events, Records Management Leave a Comment

Start looking for answers here: we’ve published a new Email Management Guideline! The guideline was written by the Division of Archives and Records Service for Utah’s local and state government agencies. Find tips on: Creating an email management policy Applying the updated retention schedules to email Exporting emails from your system Using your system’s records management tools Complying with legal …

The Nuts and Bolts of Records Management

Sonny Dulfo Records Management, Training Leave a Comment

The class materials for the Records and Information Management (RIM) Conference on September 11, 2018, are now available on the Utah State Archives website:  https://archives.utah.gov/recordsmanagement/event_materials/20180911-rim-conference.html The following are highlights from this year’s RIM Conference: Practical tips and solutions for your RIM program Implementing the General Retention Schedules (GRS) and your agency policy Email management practices Managing electronic records and ungoverned data Information …

Getting closer! RIM is less than two weeks away!

Rebekkah Shaw Records Management, Training Leave a Comment

Join us September 11th for the Records and Information Management Conference: The Nuts and Bolts of Records Management! Registration is still open for in-person and online attendance, the event is free to attend. Meet our all-star presenters: Do this, Not That: Taking a Practical Approach to Records Management. Renée Wilson is a RIM specialist at the Utah Division of Archives and Records Service. She …

Spotlight on Tonya Smith, Utah State Hospital Records Officer

Kendra Yates Records Management, Records Officer Spotlights 1 Comment

This month’s spotlight features Tonya Smith, the Medical Records Department Manager, Privacy Officer, and Records Officer for the Utah State Hospital, an inpatient psychiatric facility in Provo administered by the Department of Human Services. Tonya manages both paper and electronic patient medical records, as well as agency administrative documents. Tonya has been in this position for 17 of her 32 years working …

Do You Need Help Figuring Out Where Your Electronic Records Live?

Kendra Yates Electronic Records, Records Management Leave a Comment

Where do your electronic records live? Payroll and accounting systems, personnel records, building and permitting systems, and many other applications all play a role in the lifecycle of your records.  How do you manage those records in systems that were never designed to serve as long-term repositories? How do you keep the records secure, provide access to them appropriately, and …

Can I Send Records Stored on Non-Paper Media to the State Records Center?

Kendra Yates Records Management Leave a Comment

We received the following question from a records officer, and thought it might be helpful for all records managers to hear the answer. So here it is in ‘Dear Abby’ form: Dear Records Analyst, I am in the process of preparing boxes to send to the Records Center, but heard that I should not send cassette tapes, VHS, DVDs, CDs, …

Columbus E-Records Day

Rebekkah Shaw Records Management 5 Comments

It’s Columbus Day AND Electronic Records Day. In fourteen hundred ninety-two Columbus sailed the ocean blue. After that it’s best guess. The log of Christopher Columbus’s first voyage has not survived the journey of time. When he returned to Spain in 1543 he gave his log to his patrons Ferdinand of Aragon and Isabella of Castile in Barcelona. The queen …