Wondering what to do with your social media accounts? Texts? Emails?

Kendra Yates Electronic Records Leave a Comment

Happy Electronic Records Day! Are you wondering what to do with your social media accounts, texts, or emails? On this Electronic Records Day, consider these points to help keep your agency out of legal trouble and to ensure that critical records are preserved. Tips for Managing Electronic Communications in Government Content, not format is important. Just as you wouldn’t keep …

Correspondence Webinar

Rebekkah Shaw Records Management Leave a Comment

The Utah State Archives is hosting a webinar on Friday, July 11th at noon. The topic to be discussed is “Using the New Correspondence Schedules”. All records officers, and their supervisors, will benefit from this training. We will review briefly the process by which the new schedules were created, review the new general schedules and discuss how they apply to …

Administrative Correspondence Schedule Approved by State Records Committee

Rebekkah Shaw Records Management Leave a Comment

The proposed administrative correspondence general schedule was approved by the State Records Committee June 12th, 2014. Below are all three new correspondence general retention schedules with some explanation and guidance from the Committee as to how the retention schedules are to be applied. In an age where so much business is conducted over email, the State Records Committee wanted to …

Update: Correspondence General Schedules to be Resubmitted in May

lorianneo Records Management, State Records Committee Leave a Comment

Update: Correspondence General Schedules Up for Public Comment for an Additional 30 Days The proposed correspondence general retention schedules went before to the State Records Committee for approval on April 10, 2014, but were not approved. The Utah State Records Committee provided some clarity to the proposed description and moved to have the schedules up for review for another 30 …

Social Media and Email Management: Presenters' Handouts

lorianneo GRAMA, Records Management Leave a Comment

Social Media and Email Management Presenters’ Handouts Thank you to everyone who attended the training event on Friday, April 4th. We hope that you found the presentations helpful in fulfilling your roles as records officers. Below you will find copies of the presentation slides for future reference: Social Media: Strategies for Successfully Managing Legal Risks by Dr. Randy L. Dryer, …

Gmail Transition: How can I preserve my email records?

mspring Electronic Records, Training Leave a Comment

On November 13, 2012, State of Utah employees will transition from GroupWise email accounts to Gmail email accounts. Every state employee is responsible for managing his or her own email account in accordance with state approved retention periods. Remember: Not all email correspondence qualify as government records. Email correspondence may be government records depending on the content. Email correspondence that …

Find Us on Facebook

mspring Records Management Leave a Comment

Records Keepers in now on Facebook! Visit our new timeline to view recent Utah State Archives and records management related events, view photos of our records center move, and to browse through articles we find and post about records management, electronic records, email management, social media and all things records. To visit our Facebook page, select the link on the …

Email isn't dead, yet.

mspring Records Management Leave a Comment

On November 26, 2011, Jim Naughton of The Observer posted an article reacting to Facebook co-creator Mark Zuckerberg’s declaration that email communication is a dying format. Three days later, an ABC News article, “Tech Firm Implements Employee ‘Zero Email’ Policy” seemed to validate Zuckerberg’s claim. As Naughton aptly observes, “The average employee now-adays receives something like 100 email messages a …