Wondering what to do with your social media accounts? Texts? Emails?

Kendra Yates Electronic Records Leave a Comment

Happy Electronic Records Day! Are you wondering what to do with your social media accounts, texts, or emails? On this Electronic Records Day, consider these points to help keep your agency out of legal trouble and to ensure that critical records are preserved. Tips for Managing Electronic Communications in Government Content, not format is important. Just as you wouldn’t keep …

Correspondence Webinar

Rebekkah Shaw Records Management Leave a Comment

The Utah State Archives is hosting a webinar on Friday, July 11th at noon. The topic to be discussed is “Using the New Correspondence Schedules”. All records officers, and their supervisors, will benefit from this training. We will review briefly the process by which the new schedules were created, review the new general schedules and discuss how they apply to …

Administrative Correspondence Schedule Approved by State Records Committee

Rebekkah Shaw Records Management Leave a Comment

The proposed administrative correspondence general schedule was approved by the State Records Committee June 12th, 2014. Below are all three new correspondence general retention schedules with some explanation and guidance from the Committee as to how the retention schedules are to be applied. In an age where so much business is conducted over email, the State Records Committee wanted to …

Administrative Correspondence Retention Change

Rebekkah Shaw Records Management Leave a Comment

On May 8, 2014 the Utah State Records Committee (SRC) again reviewed the proposed correspondence general retention schedules for approval. The correspondence general retention schedules were originally presented to the SRC on April 10th, but were not approved. Instead the SRC provided some clarity to the proposed description and moved to have the schedules posted for another 30 days. The …

Correspondence General Schedule Changes

Rebekkah Shaw Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives has posted three schedules for public comment. The schedules are for the retention of correspondence and would replace the current general schedules for Policy and Program Correspondence and Transitory Correspondence. In an age where so much correspondence is conducted by email, a clearer definition of what constitutes permanent …

2012 Resolution Challenge pt. 2: Simplifying Records Retention

mspring Records Management Leave a Comment

On January 4, 2012 we published the first installment of our 2012 Resolution Challenge to Records Managers. In that post, we asked you to evaluate your entity’s records management program or practices. Did you do it? How did you score? Let us know in the comments. Typically, 88 percent of New Year’s resolutions fail, in part because they are too …