2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training Leave a Comment

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

Draft or Record?

Rebekkah Shaw GRAMA, Records Management, State Records Committee, Training Leave a Comment

Do you get GRAMA requests for drafts? Do you wonder if your drafts are records or not? What about the classification of drafts? Look no further! Our wonderful Records Ombudsman, Rosemary Cundiff, has added an article to the Government Records Ombudsman website to help you analyze and classify the drafts created by your office. This guideline can help you understand …

New GRAMA PDF on Archives Website

Renée Wilson Records Management Leave a Comment

We’ve created a new PDF of the complete GRAMA law (Utah Code 63G-2), which PDF is available at http://archives.utah.gov/recordsmanagement/CSS/grama.pdf (refresh the page if you see the old PDF). The new version contains: Updates with new legislation Links added for quick access to other laws, and between sections in the document Table of Contents added Indentation standardized for better visual comprehension Pages numbered Date …

Social Media and Email Management: Presenters' Handouts

lorianneo GRAMA, Records Management Leave a Comment

Social Media and Email Management Presenters’ Handouts Thank you to everyone who attended the training event on Friday, April 4th. We hope that you found the presentations helpful in fulfilling your roles as records officers. Below you will find copies of the presentation slides for future reference: Social Media: Strategies for Successfully Managing Legal Risks by Dr. Randy L. Dryer, …

Model GRAMA Forms Available

Rosemary Cundiff Records Management Leave a Comment

            As outlined in the Public Records Management Act, one of the responsibilities of the State Archives is to prepare forms for use by all governmental entities for persons making GRAMA requests (Utah Code § 63A-12-101(2)(l)).  The most commonly used form is a simple GRAMA request form which captures the necessary elements for anyone who wants to request records: name, …

GRAMA Request and Appeal Time Limits

Rosemary Cundiff GRAMA Leave a Comment

        The Government Records Access and Management Act (GRAMA) provides time limits for both responding to requests and appealing denials. These time limits, found in Utah Code sections 63G-2-204 and 401-404, are important because they protect rights and define responsibilities. A requestor is entitled to a response within a reasonable timeframe. If the requestor is not satisfied with the response he or she must appeal …

Navigating the GRAMA Appeals Process

Rosemary Cundiff GRAMA, Records Management, State Records Committee Leave a Comment

A GRAMA request is a written request for access to government records pursuant to Utah’s Government Records Access and Management Act.  A governmental entity that receives a request can respond in one of the following ways: 1) provide the requested record, 2) provide a notice of denial that explains why all or part of the record should be withheld, 3) …

Understanding the 2012 GRAMA Updates

mspring GRAMA, State Records Committee Leave a Comment

Each year, the Government Records Access and Management Act (GRAMA) is updated. In Spring, the Division of Archives and Records Service provides a consolidated copy of the GRAMA law on our website. In 2012, fourteen minor changes were made to GRAMA. These changes include amendments to the existing law and two newly enacted sections. Newly Enacted GRAMA Sections 63G-2-108. Certification …

2012 Summer Training Events

mspring Training Leave a Comment

To register for a training event, please click here. Salt Lake City, UT Providing Public Access to Government Records (parts 1 &2) 9:00 am to 3:00 pm May 23, 2012 August 22, 2012 Manti, UT Handling Office Overload: Basic Records Management (parts 1 &2)  9:00 am to 3:00 pm August 1, 2012 Providing Public Access to Government Records (parts 1 …

Legislature Updates Records Law

Rosemary Cundiff Records Management Leave a Comment

     Nearly every year the Legislature makes changes to the Government Records Access and Management Act (GRAMA) or other state records laws. In the past, most changes have been quietly implemented. However, last year when lawmakers passed House Bill 477 the resulting public outcry prompted its speedy repeal. The public message was that Utahans want easier access to government records and not …