Social Media and Email Management

Presenters’ Handouts

Thank you to everyone who attended the training event on Friday, April 4th. We hope that you found the presentations helpful in fulfilling your roles as records officers. Below you will find copies of the presentation slides for future reference:

Social Media: Strategies for Successfully Managing Legal Risks by Dr. Randy L. Dryer, Presidential Honors Professor at S.J. Quinney College of Law, University of Utah, SocialMedia_ManagingLegalRisks

Creating and Implementing a Social Media Policy Agency-wide by Matthew Gerrish, Social Media Writer/Editor at Weber State University, SocialMediaPolicies_WeberState

Digital Preservation of Social Media by Renée Wilson, Records Analyst at the Utah State Archives and Records Service, Preservation_Social_Media

Email Management by Lorianne Ouderkirk, Records Analyst Manager at the Utah State Archives and Records Service, EmailTraining_2014_ClassCopy, Handout: Department of Administrative Services Internal Policies and Procedures for email management. The correspondence retention schedules used in this presentation went to the State Records Committee for approval on April 10, 2014 but were not approved. The State Records Committee provided some clarity to the description and ruled to have the schedules up for review for another 30 days. If you have questions regarding how to handle the retention of email correspondence in the interim, please contact your records analyst at the State Archives:
Local Government Analyst: Renée Wilson, reneewilson@utah.gov or 801-531-3842
State Government Analyst: Kendra Yates, kendrayates@utah.gov or 801-531-3866

Responding to a GRAMA Request for Email by Rosemary Cundiff, Government Records Ombudsman at the Utah State Archives and Records Service, RespondingtoGRAMARequestforEmail_2014