A Clearly Unwarranted Invasion of Personal Privacy

Rosemary Cundiff GRAMA, Records Management, State Records Committee

Utah State Archives notes that the American Library Association has created Choose Privacy Week, an “annual, week-long event that promotes the importance of individual privacy rights and celebrates libraries and librarians’’ unique role in protecting privacy in the library and in society as a whole.” Much has been said about the value of government transparency, however, personal privacy is also important. The …

A Portal to Sunshine

Nova Dubovik GRAMA, Open Government

Utah holds a distinguished reputation as the new Silicon Valley or, more fondly, is referred to as the Silicon Slopes. Thus, it is not surprising that in 2014 the Utah Legislature enacted the Open Records Portal, a website designed to encourage government transparency and accountability.  Since its infancy, the public has submitted over 2000 records requests through the portal to …

Records Access II: Focus Group Discussion-Dec. 1, 2016

Nova Dubovik GRAMA, Records Management, Training

The State Archives is excited to offer the third Records Access II: Focus Group Discussion on December 1, 2016, from 9:00 a.m. to 11:00 a.m.  This is an informal class with the objective to discuss GRAMA questions, State Records Committee (SRC) rulings, and share best practices among fellow records officers. Available to answer your GRAMA questions and concerns will be …

RECORDS ACCESS II: Focus Group Discussion

Nova Dubovik GRAMA, Training

RECORDS ACCESS II: Focus Group Discussion:  The State Archives is excited to offer the second Records Access II: Focus Group Discussion on November 15, 2016, from 1:00 p.m. to 3:00 p.m.  This is an information gathering class with the objective to discuss GRAMA questions, State Records Committee (SRC) rulings, and share best practices among fellow records officers.  Available to answer …

SRC September Round-up

Nova Dubovik GRAMA, State Records Committee

By Nova Dubovik on October 5, 2016. The State Records Committee heard an unprecedented seven appeals on September 8, 2016.  You can locate the Decisions and Orders on the State Records Committee website and the meeting minutes and public handouts on the Utah Public Notice Website. Clára v. Utah Transit Authority, Case No. 16-33, Description: The Petitioner requested email correspondences …

Getting closer! Only 3 more days!

lorianneo General Retention Schedules, GRAMA, State Records Committee, Training

Getting closer! Only 3 days until Everybody Wins! Records Management Teamwork. This is a conference that your team does not want to miss! Come together, learn together, and [possibly] win together! For the next 2 days we will highlight our all-star conference team players! Share the excitement with your team—the more the merrier! Registration is still open for in-person and online attendance, …

General Schedule Now Obsolete

Rebekkah Shaw General Retention Schedules, GRAMA, Records Management

County general schedule 1-25 Routine Activity Schedules will be removed from the website next week. As part of the General Schedule Update Project, we are gradually removing general schedules describing items which are not records according to GRAMA. This schedule is also too vague for use. Here is the schedule: Routine Activity Schedules (CO 1-25) These records are routine materials …

What is the difference between GRAMA and Discovery?

Nova Dubovik GRAMA

What are the differences and how does a records officer respond to a Government Records Access and Management Act (GRAMA) request versus a Subpoena (U.C. 63G-2-207).  This question consistently comes up at every GRAMA training and draws a lot of class discussion.  Recently, at the Records Access II: Focus Group Discussion, we had the pleasure of inviting Mr. Paul Tonks, …

Draft or Record?

Rebekkah Shaw GRAMA, Records Management, State Records Committee, Training

Do you get GRAMA requests for drafts? Do you wonder if your drafts are records or not? What about the classification of drafts? Look no further! Our wonderful Records Ombudsman, Rosemary Cundiff, has added an article to the Government Records Ombudsman website to help you analyze and classify the drafts created by your office. This guideline can help you understand …

GRAMA Legislative Updates 2015

Rosemary Cundiff GRAMA, State Records Committee

Legal updates enrolled in the 2015 Legislative session went into effect on May 12, 2015. The Legislature significantly modified the appeals process in the Government Records Access and Management Act (GRAMA), especially as it relates to political subdivisions’ adoption of local appeals boards. It identified additional private and protected records, and expanded posting requirements for the Public Notice Website. A …