Getting closer! Only 3 days until Everybody Wins! Records Management Teamwork. This is a conference that your team does not want to miss! Come together, learn together, and [possibly] win together! For the next 2 days we will highlight our all-star conference team players! Share the excitement with your team—the more the merrier! Registration is still open for in-person and online attendance, …
General Schedule Now Obsolete
County general schedule 1-25 Routine Activity Schedules will be removed from the website next week. As part of the General Schedule Update Project, we are gradually removing general schedules describing items which are not records according to GRAMA. This schedule is also too vague for use. Here is the schedule: Routine Activity Schedules (CO 1-25) These records are routine materials …
What is the difference between GRAMA and Discovery?
What are the differences and how does a records officer respond to a Government Records Access and Management Act (GRAMA) request versus a Subpoena (U.C. 63G-2-207). This question consistently comes up at every GRAMA training and draws a lot of class discussion. Recently, at the Records Access II: Focus Group Discussion, we had the pleasure of inviting Mr. Paul Tonks, …
Draft or Record?
Do you get GRAMA requests for drafts? Do you wonder if your drafts are records or not? What about the classification of drafts? Look no further! Our wonderful Records Ombudsman, Rosemary Cundiff, has added an article to the Government Records Ombudsman website to help you analyze and classify the drafts created by your office. This guideline can help you understand …
GRAMA Legislative Updates 2015
Legal updates enrolled in the 2015 Legislative session went into effect on May 12, 2015. The Legislature significantly modified the appeals process in the Government Records Access and Management Act (GRAMA), especially as it relates to political subdivisions’ adoption of local appeals boards. It identified additional private and protected records, and expanded posting requirements for the Public Notice Website. A …
Spotlight on Records Officer
Gina Proctor has worked for the Department of Corrections for 10 years and is responsible for managing all GRAMA requests coming into the Department. This is a big job as the Department of Corrections handled 5,499 GRAMA requests last year alone! It was a rough start and her office of two was overwhelmed with the volume, expectation, and requirements of …
Upcoming Events: Utah State Archives
Upcoming Events February through June 2015 The following is a 5 month calendar of Utah State Archives’ training events. To see the complete calendar for 2015 training events and to register, visit our website. All employees of a governmental entity are invited to participate, especially records officers and chief administrative officers. Training events are free of charge. Annual Spring Conference …
New GRAMA Forms Online
We have forms online that agencies can use for GRAMA requests and responses. The newly-updated forms can be found at: http://archives.utah.gov/recordsmanagement/forms/forms-grama.html What’s new about the forms: Updated wording to better reflect the text of the law; Added headers to indicate where the document came from (“Office of the Government Records Ombudsman”, plus a URL to the ombudsman webpage); Added footers to …