Registration still available for the 2013 Electronic Records Conference!

lorianneo GRAMA, Records Management

Bridging the Gap: Electronic Records and Information Management for the 21st Century Friday, October 4 The electronic records conference is soon approaching! The theme for this year’s conference is Bridging the Gap: Electronic Records and Information Management for the 21st Century. Registration is high but we still have space for more registrants, so please review your calendar and make time …

Updated General Retention Schedule for Publications

Rebekkah Shaw GRAMA, Records Management

An updated version of the retention schedule for publications is going before the State Records Committee in September. The new description is not a description of publications as much as it is a definition. It states simply, “any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that …

Register for Training

lorianneo GRAMA, Records Management, Training

Utah State Archives Training The Utah State Archives training schedule is up-to-date and available for registration. Training sessions are designed to educate and support records officers in fulfilling their responsibilities as stewards of government records. This year we are offering: • Basic Records Management • Records Inventory • Records Access I: Public Records Requests • Records Access I: Public Records …

Online Records Officer Certification Training is Now Available

mspring GRAMA, Training

Effective January 1, 2013, all records officers for the state of Utah are required to take annual Government Records Access and Management Act (GRAMA) training. This training is to be completed online. The Utah State Archives has posted the required training to our website. 63G-2-108.   Certification of records officer. Each records officer of a governmental entity or political subdivision shall, …

GRAMA Request and Appeal Time Limits

Rosemary Cundiff GRAMA

        The Government Records Access and Management Act (GRAMA) provides time limits for both responding to requests and appealing denials. These time limits, found in Utah Code sections 63G-2-204 and 401-404, are important because they protect rights and define responsibilities. A requestor is entitled to a response within a reasonable timeframe. If the requestor is not satisfied with the response he or she must appeal …

Adhering to GRAMA Changes

lorianneo GRAMA, Records Management, Training

The Utah State Archives’ staff is busy preparing to implement the online training which was mandated in legislative changes to the Government Records Access and Management Act (GRAMA) during the 2012 Utah State Legislature General Session and which will become effective on January 1, 2013. The changes to Title 63G, Chapter 2 of GRAMA includes the following: “Each records officer …

Navigating the GRAMA Appeals Process

Rosemary Cundiff GRAMA, Records Management, State Records Committee

A GRAMA request is a written request for access to government records pursuant to Utah’s Government Records Access and Management Act.  A governmental entity that receives a request can respond in one of the following ways: 1) provide the requested record, 2) provide a notice of denial that explains why all or part of the record should be withheld, 3) …

Understanding the 2012 GRAMA Updates

mspring GRAMA, State Records Committee

Each year, the Government Records Access and Management Act (GRAMA) is updated. In Spring, the Division of Archives and Records Service provides a consolidated copy of the GRAMA law on our website. In 2012, fourteen minor changes were made to GRAMA. These changes include amendments to the existing law and two newly enacted sections. Newly Enacted GRAMA Sections 63G-2-108. Certification …

Records Laws Webpage Updates

Rosemary Cundiff GRAMA

           The dictionary defines ‘laws’ as “a body of rules and principles governing the affairs of a community and enforced by a political authority.”  In keeping with that definition, records laws are the body of rules and principles governing records, including all aspects of their creation, identification, use, and maintenance or destruction. Deciding who has access to government records has …

Simplifying Access to Government Records

Susan Mumford GRAMA, Records Management

Simplifying Access to Government Records One duty of a records officer is to provide public access to government records. To help simplify the records request process, records officers and the public should be clear about the records or information requested. Records retention schedules can be used as a tool to accomplish this. Some questions to ask are: Where are the records kept? …