Keeping Everything? Applying General Retention Schedules

jbulloughrm Records Management

Utah has general retention schedules designed to assist governmental agencies in managing their records. These schedules provide a description of the records, a suggested GRAMA classification (public, private, protected, controlled, or exempt), a length of time that they must be kept (retention), and a final disposition for the records. The disposition of records falls into two categories: 1) destroy the …

When a Note is a Record

mspring Records Management

With more than 15 references to the term “personal” in the Government Records Access and Management Act (GRAMA), it comes as no surprise that Utah governmental agencies struggle to apply the term to the records managed by their office. GRAMA references:  “personal use,” “personal privacy,” “personal notes,” and more. Yet, there is no definition provided by the law to guide …

2012 Utah State Archives Records Management Training Dates

mspring Records Management, Training

The Utah State Archives is pleased to announce the 2012 training dates. It will be an exciting year for training as we introduce two new workshops: “What’s In Those Cabinets: Tackling the Records Inventory and Appraisal Process” and “Essential Records Protection and Disaster Recovery.” Participants of these workshops will begin the process of inventorying in-office records, create a standardized rubric …