Upcoming Training Events
The following is a list of upcoming training events offered by the Utah State Archives. All employees of a governmental entity are invited to participate, especially records officers and chief administrative officers. Utah State Archives’ training events are free of charge.
Instructions on how to register for Archives’ events can be found here.
Registration links for events sponsored by an outside professional organization are included. The cost of participation is determined by the organization. Contact the organization directly for registration information.
“A Day with GRAMA”
Utah State Archives’ annual spring conference.
Topics will include: fees, legislative updates, Open Records Portal usage trends, panel discussion: responding to public requests for email. A complete schedule can be found at here. As with all Archives’ training events, there is no cost to attend the conference.
We encourage all who are able to attend in-person to do so. The conference is a great opportunity to meet other records managers and discuss challenges and successes.
For those who are unable to attend in-person, the conference will be available through Google hangout. Instructions on how to register for Archives’ events can be found here.
Please indicate if you will be attending in-person or online by registering for the relevant session.
Salt Lake City, UT. 9:00 a.m. to 3:30 p.m., (Doors open at 8:30 a.m.)
- Friday, April 1, 2016
Nancy Tessman Auditorium
210 E. 400 S.
Salt Lake City, UT
Online: Google Hangout. 9:00 a.m. to 3:30 p.m.
- Friday, April 1, 2016
Links for broadcast will be provided closer to event date.
Open Records Portal Training
Learn the basics of the Open Records Portal and how to use it. Participants are encouraged to bring their own laptop, tablet, or phone with wifi or internet access in order to go through the site with the presenter.
- Mar 29, 2016, 9:00 am-11:00 am
Uintah County Library Conference Room
204 East 100 North
Vernal, UT 84078
- Mar 29, 2016, 2:00 pm-4:00 pm
Duchesne County Administration Building
734 North Center Street
Duchesne, UT 84021
- Apr 6, 2016, 9:00 am-11:00 am
Logan City Hall Conference Room
290 North 100 West
Logan, UT 84321
Records Access I: Public Records Requests [Available online and by request]
Records Access I will consider records classification, records sharing, handling GRAMA requests, and the appeals process. This training is very similar to the online training required for appointed records officers. The certification exam is not administered during the in-person training.
Records Access I: Public Records Requests for Law Enforcement Records [Available by request]
Public Records Requests for Law Enforcement Records digs deeper into classification and access issues including the appeals process. In addition to records classified under GRAMA, expunged records and accident reports are covered.
Records Access II: Classification Workshop
This workshop will focus on classification. Participants will review the classification categories in Section Three of GRAMA and participate in exercises that will help them to determine classification upon receipt of a records request.
Salt Lake City, UT. 1:00 p.m. to 3:00 p.m.
- June 30, 2016
Utah State Archives
345 S. Rio Grande Street
Salt Lake City, UT 84101
St. George, UT. 1:00 p.m. to 3:00 p.m.
- May 26, 2016
City Council Chambers
175 E. 200 N.
St. George, UT 84770
Please park across the street in the parking lot for the City Commons Building.
Logan, UT. 1:00 p.m. to 3:00 p.m.
- August 25, 2016
Logan City Administration Building
290 North 100 West
Logan, UT 84321
Moab, UT. 1:00 p.m. to 3:00 p.m.
- September 20, 2016
Grand Center
182 N. 500 W.
Moab, UT 84532
Records Access II: Focus Group Discussion
This workshop will be an open forum to discuss questions about GRAMA. Rather than a formal presentation, this class will be an opportunity for records officers to bring questions to discuss in a group setting.
Salt Lake City, UT. 1:00 p.m. to 3:00 p.m.
- August 4, 2016
Utah State Archives
345 S. Rio Grande Street
Salt Lake City, UT 84101
Basic Records Management I: Records Management [Available online and by request]
This class educates participants about legal responsibilities of government agencies in managing records and information. The legally assigned roles of records officers, chief administrative officers, and the State Archives will be discussed. The class will include references to the Public Records Management Act and other relevant laws.
Basic Records Management II: Managing Electronic Correspondence Records
This class builds on basic records management principles with a focus on managing electronic correspondence records. Topics include identifying records, record retention, potential management and storage options, as well as best practices for establishing policy and training staff. Participants are encouraged to complete the online training for Records Management I: Records Management Essentials prior to attending class.
Salt Lake City, UT. 9:00 a.m. to 12:00 p.m.
- June 30, 2016
- August 4, 2016
Utah State Archives
345 S. Rio Grande Street
Salt Lake City, UT 84101
St. George, UT. 9:00 a.m. to Noon
- May 26, 2016
City Council Chambers
175 E. 200 N.
St. George, UT 84770
Please park across the street in the parking lot for the City Commons Building.
Logan, UT. 9:00 a.m. to Noon
- August 25, 2016
Logan City Administration Building
290 North 100 West
Logan, UT 84321
Moab, UT. 9:00 a.m. to Noon
- September 20, 2016
Grand Center
182 N. 500 W.
Moab, UT 84532
Non-Archives Sponsored Trainings
Utah-Salt Lake ARMA Chapter
Thursday, April 21, 2016
11:45 am-1:00 pm (Board Meeting at 10:30 am)
Ogden City Municipal Building, 7 th floor, at 2549 Washington Blvd., Ogden (Visitor parking is available in the south lot and there is also on-street parking.)
Transitioning from Paper to Electronic Records: Challenges and Successful Approaches
Making the transition from paper-based, manual processes to automated, electronic processes can be daunting. Although some organizations have successfully automated key processing areas, many organizations struggle as they take steps toward an electronic records environment. Lack of executive buy in, cost overruns, unexpected technology challenges, insufficient quality control, and low end-user adoption are but a few obstacles that can limit the path to success. During this session, Howard will share successful approaches, challenges and lessons learned, while assisting organizations in their journey towards achieving an electronic records environment, including an overview of what you need to know about electronic records and electronic records management systems.
Visit our website at http://www.armautah.org to learn more and to register.