As the devastating events of Hurricane Harvey have shown us, we have little control over the disasters that impact our lives and our records. The way we respond to these disasters dictates the continuity of our operations and the preservation of our cultural resources.
Yet, not all disasters come with hurricane-force winds or earthquake shakes. Just last spring the cold storage for the State Archives microfilm collections had a minor flood that required immediate response to dry out not only the storage area but some of the microfilm. While such “minor” events seem small, without immediate attention these situations could grow to major catastrophes.
Understanding that these events can happen to any institution at any time, the Western States and Territories Preservation Assistance Services (WESTPAS), in cooperation with the Utah State Archives and Records Service, will provide a free, 2-part disaster planning workshop as part of Archives Month.
Randy Silverman, Preservation Librarian at the University of Utah, will be teaching Protecting Cultural Collections: Disaster Prevention, Preparedness, Response, and Recovery, which focuses on helping local and state agencies and other heritage institutions to:
- Complete a disaster response & collection salvage plan
- Learn how to train staff to implement your plan effectively
- Set pre- and post-disaster action priorities for your collections
- Understand practical decision-making skills needed during an emergency
- Experience salvage procedures for books, documents, photos & objects
Part 1 of the workshop includes 2.5 hours of online webinars about prevention and preparedness. Participants can view the webinars on their own or join with others at the State Archives to view the webinars as follows:
- Webinar 1: Friday, September 15, 2017, 10:00 am – 11:30 am
- Webinar 2: Monday, October 16, 2017, 10:00 am – 11:30 am
For those who wish to view the webinars at the State Archives please register on the Archives Website.
Part 2 of the workshop includes a day-long seminar about response and recovery.
- Monday, October 23, 2017 9:00 am – 4:00 pm
Participation in the in-person workshop requires viewing the online webinars BEFORE attending the Part 2 in-person workshop AND completing the workshop assignments given during the webinars. Register Here for the in-person event. (This URL opens the WESTPAS calendar: register by clicking the month and day of the workshop desired.)
Who should attend?
Administrators and staff responsible for emergency preparedness and continuity of operations (COOP) planning, response, and decision-making should attend. This also includes local and state appointed records officers and chief administrative officers.
Participating institutions will be invited to join an informal network of WESTPAS trained personnel to provide mutual aid in the event of emergencies involving collections in your region.
This event is FREE for all attendees. The funding is provided by the National Endowment for the Humanities.
All individuals must register for the event.
Register to view the webinars at the State Archives here: https://axaemarchives.utah.gov/cgi-bin/traininglist.cgi.
Register online for the in-person session at: http://tinyurl.com/ot4kve2. (This URL opens the WESTPAS calendar: register by clicking the month and day of the workshop desired.)
For assistance with registering for the webinar viewings at the State Archives contact: Rae Gifford, firstname.lastname@example.org.
For in-person seminar registration assistance contact: Wendy Cao, email@example.com
For general & content information contact: Randy Silverman, firstname.lastname@example.org, 801-585-6782