This guest post is written by Glen Fairclough who is the administrator of the Utah Public Notice Website.
From time to time, people ask whether documents posted on the Utah Public Notice Website are ever removed. The answer to that question has changed.
From its inception in 2008, the practice was to make all documents available through the website. Given limited storage space on the server, archivists anticipated that at some point it would be necessary to move some data offline. After several years of minimal increase, growth in storage began accelerating rapidly in 2015. Data storage reached a critical stage earlier this year when the website developer notified archivists that the server was 99 percent full. In response, all notices and attachments posted prior to January 1, 2016, were removed from the website in February 2019.
Notices and attachments which were removed remain accessible, in compliance with the requirements of the Utah Technology Governance Act (Utah Code 63F-7-701(5)). Going forward, notices and attachments will remain on the website for three years. Once the three-year online retention period has been met, documents will be moved offline. Scheduled transfers will take place on a monthly basis.
Notices and attachments posted prior to January 1. 2016, may be requested through the Research Center.