New Archives storage

Rosemary Cundiff Records Management

Archives shelving

Utah State Archives will soon  move its microfilm masters and all boxes stored at the current state records center.  Storage of records still in agency custody is among the services Utah State Archives and Records Service provides to all governmental entities throughout the state.  Additionally, the Archives preserves master copies of microfilmed permanent records.

Currently, microfilm is being stored in the climate controlled Archives storage vault in downtown Salt Lake, and agencies’ paper records are stored at a warehouse in West Valley City. That is about to change. The State Legislature recently funded the renovation of a state-owned facility at the Freeport Center in Ogden. This new records storage facility will feature improved shelving for paper records and a new climate-controlled vault for microfilm storage. Moving the State Records Center from a rented warehouse to a state-owned facility will be a significant cost savings for the state.

The incorporation of climate-controlled microfilm storage in Ogden is significant because it will provide off-site or remote storage in the event of a disaster. For example, microfilm copies of records in Archives holdings will be stored separately from the original records in the Archives storage vault. Microfilm copies of local government records may be stored in either Salt Lake or Ogden depending on which place would be more optimal for storing a copy at a remote location.