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Access the certification test (State employees)

For Records Officers

Go to the Records Officer Hub.

Log in to Utah ID as prompted.

Select Take Certification Test:

Screenshot of Records Officer Hub with "Take Certification Test" button circled.

Records officers who are state employees are automatically logged in to the Utah Learning Portal, with the Records Officer Certification Course assigned to them.

It will look like this:

Screenshot of Utah Learning Portal information page about the certification course/assessment.

The Records Officer Certification Course contains two assessments—the Utah Records Access (GRAMA) “class” or the Records and Information Management (RIM) Essentials “class”—but you only have to pass one test for the course to be completed. The two options look like this:

Screen shot of course descriptions for both the RIM certification test and the GRAMA certification test.

Select Launch to start whichever assessment (aka class) you would like to complete and follow the prompts. Be aware that the test launches in a pop-up window, so if you have a pop-up blocker enabled you’ll see a message similar to this:

Screenshot showing Utah Learning Portal's message: "The content is open in a browser popup window. Note: If you have popup blocker enabled then disable it and re-launch the content." Also visible is browser notification: "Firefox prevented this site from opening a pop-up window."

Disable the pop-up blocker and re-launch the test.

If you leave the test before completing it, your progress will be saved and you can resume the test at any time.

Once you’ve answered the questions and submitted your test, you’ll receive your score:

Screenshot showing the exceptional and highly unlikely score of 100% within an 11.5-minute time period.

You can view more details about your test at any time by going to the course in the Utah Learning Portal and clicking on View Results:

Screenshot showing where to select "View Results" when looking at the course in the Utah Learning Portal.

You can view the answers you selected on the assessment by clicking the down arrow to the right of “View Results” and selecting View Answers:

Screenshot showing where to select "View Answers."

When you pass the test (which requires a score of at least 75% correct), you’ll receive an email confirming that you passed, along with a certificate of achievement:

Screenshot of an email confirming the recipient's successful completion of the certification course, including an attached PDF certificate.

For Others

State employees who are not records officers have access to the Utah Learning Portal, but do not have the Records Officer Certification Course assigned to them. To access the course, log in to the Utah Learning Portal and search for “Records Officer Certification Course”:

Screenshot of Utah Learning Portal interface, with "Records Officer Certification course" as a search term. The first pop-up search result is the correct option.

If you need help, please contact us at or 801-531-3863.

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