Updating County Vehicle Maintenance General Schedule

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

County schedule 6-10 is being overwritten by state schedule 9-14. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Retention is now two years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from this point …

New County Petition General Schedule

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

No schedules will be presented to the State Records Committee today, but we anticipate the previously posted financial schedules and the following two county schedules will be presented July 7th. We are updating county schedule 14-32, but the retention will not change. We also propose adding a new schedule for the signature sheets related to petitions. If you have input …

New Financial General Schedules

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

We’re going to try a new look to post general schedules on the blog. Instead of posting all of the schedule numbers, this post only has the new schedules, but each existing general schedule, with its retention, are attached if you want to review those. These schedules have been previously posted, therefore they have already been added to the State …

New General Schedules for Your Input

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives is proposing new financial schedules for your consideration. We would like to submit this schedule to the State Records Committee’s May 12th meeting. Remember, there is no designation or classification of general schedules because that needs to be determined by the record series. Schedule & Description Existing GRS …

March SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

The eight previously posted general schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input. A county clerk schedule for voter registration was pulled for further discussion. We’ll post about that proposed general schedule at a later date. To hear the discussion regarding these schedules, …

New General Schedules for Your Input

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives is proposing a new schedule for your consideration. We would like to submit this schedule to the State Records Committee’s March 17th meeting. Remember, there is no designation or classification of general schedules because that needs to be determined by the record series. Schedule & Description Retention Existing …

SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, Records Management, State Records Committee Leave a Comment

Two proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide …

General Schedule for your Input

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives is proposing a new schedule for your consideration. We would like to submit this schedule to the State Records Committee’s January 14th meeting. Remember, there is no designation or classification of general schedules because that needs to be determined by the record series. The retention states “10 years …

SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, State Records Committee Leave a Comment

Five proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input. The Committee advised a standard that any unspecified retention using a general retention schedules with flexible retention default to the longest retention stated. To hear the discussion regarding these schedules, please …

Retention ranges in new General Schedule

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

As part of the process of updating all general retention schedules to adhere to legal requirements and best practices, we have adopted what the National Archives and Records Administration calls “flexible retentions” for some schedules. For example, a previously posted proposal for Public Transit Records is going before the State Records Committee this week. It has a retention of 3-7 …