January SRC Retention Schedule Report

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

The previously posted general schedule was heard by the State Records Committee today and approved. This general schedule was previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention …

New General Schedule for Your Input

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

We would like to propose the following general schedule to the State Records Committee at their next meeting on January 12th. This will be listed in the state general schedule, but may be used by any governmental entity to schedule their records. If you have any changes you would like to see to this general schedule, please notify Rebekkah Shaw at rshaw@utah.gov …

Defining Policy and Procedures Part 1

Rebekkah Shaw Records Management, Training Leave a Comment

As a records officer, you have probably encountered the terms: policies, procedures, standards, guidelines, and processes, in relation to records management. Often these words are used interchangeably, but they each have different roles and degrees of detail in managing record information. This post is the first in a four-part series to discuss the meaning and application of these terms. Records …

SRC Retention Schedule Report

Rebekkah Shaw Records Management, State Records Committee Leave a Comment

Four proposed general retention schedules were heard by the State Records Committee today. Each of these general schedules were previously posted on this blog for your input. The Official Policy and Procedure Records schedule was approved, but “official” was removed from the title. Operational Policy and Procedures was not approved. Vital Records was approved with no changes. Grievance and Discipline …

Three New General Schedules for Your Input

Rebekkah Shaw Records Management Leave a Comment

As part of the General Schedule Update Project, the Utah State Archives is proposing three new schedules for your consideration. We would like these to be submitted to the State Records Committee’s January 8th meeting. The first two are Policy and Procedures. The goal is to clearly define what policies and procedures are historical and which have only an administrative …