Big changes to General Retention Schedules

Rebekkah Shaw General Retention Schedules, Records Management Leave a Comment

Big changes are coming for the general retention schedules! The Utah Division of Archives and Records Service has been working with stakeholders to update and consolidate general retention schedules since 2013. The next stage is to help record officers find general retention schedules more easily. Currently, general retention schedules are divided by categories under four government types: state, county, municipality, …

2018 RIMM Webinar Series is Just Around the Corner!

Kendra Yates General Retention Schedules, GRAMA, History, Legislative Updates, News and Events, Records Management, State Records Committee Leave a Comment

Sit back and enjoy your lunch while watching a series of webinars that Utah’s Division of Archives and Records Service (aka State Archives) is hosting to celebrate Records and Information Management Month (RIMM). Wednesday, April 11, 2018. Noon-1:00 p.m. 2018 Legislative Updates by Paul Tonks, AAG counsel for the Division of Archives and the State Records Committee During the 2018 Legislative …

Spotlight on Tonya Smith, Utah State Hospital Records Officer

Kendra Yates Records Management, Records Officer Spotlights 1 Comment

This month’s spotlight features Tonya Smith, the Medical Records Department Manager, Privacy Officer, and Records Officer for the Utah State Hospital, an inpatient psychiatric facility in Provo administered by the Department of Human Services. Tonya manages both paper and electronic patient medical records, as well as agency administrative documents. Tonya has been in this position for 17 of her 32 years working …

2018 Records Management Training Schedule

Kendra Yates Electronic Records, General Retention Schedules, GRAMA, News and Events, Open Government, Records Access, Records Management, Training Leave a Comment

Utah’s Division of Archives and Records Service offers free records access and management training classes, webinars, and conferences to all governmental employees. Most classes are held in Salt Lake City, but we will have two regional trainings this year–one in Vernal and one in Richfield. We may also be able to provide training in your region upon request if you …

Save the Date

Nova Dubovik News and Events, Open Government, Records Management Leave a Comment

Utah State Archives presents “A Day of Sunshine” Tuesday, March 13, 2018 from 9-4:00 p.m. Miller Free Enterprise Center Salt Lake City Community College-Miller Campus 9750 South 300 West, Sandy, UT 84070 Join us to celebrate Sunshine Week! Learn more about open government from your colleagues, media representatives, and community activists.

Agency-Specific General Retention Schedules

Rebekkah Shaw Records Management Leave a Comment

All of an organization’s records need to be managed according to a retention schedule per Utah Code 63A-12-103(2008). To assist in this, the Division of Archives and Records Service (Archives) maintains a general retention schedule, approved by the State Records Committee, to determine retention of common records created by most agencies. You may have noticed a link for departments on …