Public Service Recognition Week

Rosemary Cundiff News and Events, Records Management Leave a Comment

As part of Utah’s Public Service Recognition Week, we want to honor the men and women of the Utah State Archives and Records Service who work to ensure the management and preservation of and access to our governmental records. Three employees whose work helps ensure that records and information are available to the public are Nova Dubovik, Elizabeth Perkes, and Glen …

A Clearly Unwarranted Invasion of Personal Privacy

Rosemary Cundiff GRAMA, Records Management, State Records Committee Leave a Comment

Utah State Archives notes that the American Library Association has created Choose Privacy Week, an “annual, week-long event that promotes the importance of individual privacy rights and celebrates libraries and librarians’’ unique role in protecting privacy in the library and in society as a whole.” Much has been said about the value of government transparency, however, personal privacy is also important. The …

GRAMA Updates – 2017

Rosemary Cundiff Records Management 1 Comment

   The Legislative session ended March 9th and as has been the case every year since its enactment in 1992, the state has a new iteration of the Government Records Access and Management Act (GRAMA). On the side of more sunshine, the definition of a governmental entity is expanded to include a governmental non-profit corporation (House Bill 55). Affected non-profit …

GRAMA Legislative Updates 2015

Rosemary Cundiff GRAMA, State Records Committee Leave a Comment

Legal updates enrolled in the 2015 Legislative session went into effect on May 12, 2015. The Legislature significantly modified the appeals process in the Government Records Access and Management Act (GRAMA), especially as it relates to political subdivisions’ adoption of local appeals boards. It identified additional private and protected records, and expanded posting requirements for the Public Notice Website. A …

GRAMA Updates for 2014

Rosemary Cundiff Records Management Leave a Comment

This week 352 new laws went into effect. Included in these  laws, enacted in the annual Legislative session, are two that impact the Government Records Access and Management Act (GRAMA). One law is Senate Bill 88, which provides that a video or audiorecording of an interview or transcript of a video or audio recording that is conducted at a Children’s Justice …

Sharing Records

Rosemary Cundiff Records Management Leave a Comment

               Many government records are shared by more than one governmental entity. For example, law enforcement records are shared with the Department of Child and Family Services and with county attorneys, and financial records are shared with the State Auditor’s Office. Records are sometimes shared with the federal government. Sharing records within government is governed by the Government Access and Management Act. …

Electronic Records Day

Rosemary Cundiff Electronic Records Leave a Comment

                   The Council of State Archivists (CoSA) is celebrating Electronic Records Day today, October 10, 2013. CoSA is distributing a brief release which highlights some electronic records management challenges. It is designed to raise awareness and remind everyone of the importance of managing and preserving electronic records. Take a moment to review 10 reasons for e-records 2013. Electronic records are …

GRAMA Updates for 2013

Rosemary Cundiff Records Management Leave a Comment

          Each year as the State Legislature does its work it inevitably make changes to the Government Records Access and Management Act. Changes in 2013 amounted to additional records being identified as public, private, and protected, and the creation of a State Legislature email website. The State Auditor’s representative was removed from the State Records Committee and replaced by a second member …

What Does GRAMA Say About Fees for Records Requests?

Rosemary Cundiff Records Management Leave a Comment

           The opening statement in the GRAMA section on fees states that:   63G-2-302.   Fees. (1) A governmental entity may charge a reasonable fee to cover the governmental entity’s actual cost of providing a record.                         The law recognizes that records requests can be time consuming and take employees away from their regular responsibilities. It therefore provides for government to …

Model GRAMA Forms Available

Rosemary Cundiff Records Management Leave a Comment

            As outlined in the Public Records Management Act, one of the responsibilities of the State Archives is to prepare forms for use by all governmental entities for persons making GRAMA requests (Utah Code § 63A-12-101(2)(l)).  The most commonly used form is a simple GRAMA request form which captures the necessary elements for anyone who wants to request records: name, …