Records Laws Webpage Updates

Rosemary Cundiff GRAMA

           The dictionary defines ‘laws’ as “a body of rules and principles governing the affairs of a community and enforced by a political authority.”  In keeping with that definition, records laws are the body of rules and principles governing records, including all aspects of their creation, identification, use, and maintenance or destruction. Deciding who has access to government records has …

Records Management Conference Wrap-up

Rosemary Cundiff Records Management

Utah State Archives celebrated Records and Information Management Month on April 26th with a successful electronic records management conference. The Archives staff thanks those who participated: speakers, vendors, and attendees. A special thanks goes to Mindy Spring and Joshua Bullough who organized the conference. Following is a recap of some ideas expressed along with links to presentations.   Kenneth Thibodeau, who recently …

Legislature Updates Records Law

Rosemary Cundiff Records Management

     Nearly every year the Legislature makes changes to the Government Records Access and Management Act (GRAMA) or other state records laws. In the past, most changes have been quietly implemented. However, last year when lawmakers passed House Bill 477 the resulting public outcry prompted its speedy repeal. The public message was that Utahans want easier access to government records and not …

Social Media Guidelines posted

Rosemary Cundiff Records Management

The use of social media is increasing at a phenomenal rate. For example, people are watching 3 billion YouTube videos every day and Twitter search engines are indexing an average of 2,200 Tweets per second. Social media is popular because it enables collaboration and because it makes mass communication in real time possible. Social media is changing the way we …

Alliance for Response: Safeguarding Utah's Cultural Heritage

Rosemary Cundiff News and Events, Training

       Some of Utah’s cultural heritage custodians met with first responders and disaster planners at the Utah Alliance for Response forum on November 2, to discuss actions that can be taken to protect  records and other cultural heritage artifacts in the event of a disaster. Planners hope that the outcome of this forum will be the creation of partnerships and strengthened communication between …

Alliance for Response Forum

Rosemary Cundiff News and Events, Training

An Alliance for Response Forum is scheduled for Wednesday, November 2, in the State Office Building Auditorium. This forum is part of a national program which seeks to strengthen communication between the cultural heritage and emergency response communities before disasters happen. Cooperative planning will enhance disaster responses and provide better protection for Utah’s cultural heritage. Speakers at this forum will include …

Contact a Records Analyst

Rosemary Cundiff Records Management

The Utah State Archives records analysts section now has a general phone number and email address where all questions or concerns can be directed: (801) 531-3863 recordsmanagement@utah.gov In order to streamline the section and provide better service, records analysts’ assignments have been restructured.  In the past each analyst was assigned to work with specific state agencies or local government entities as …

New Archives storage

Rosemary Cundiff Records Management

Utah State Archives will soon  move its microfilm masters and all boxes stored at the current state records center.  Storage of records still in agency custody is among the services Utah State Archives and Records Service provides to all governmental entities throughout the state.  Additionally, the Archives preserves master copies of microfilmed permanent records. Currently, microfilm is being stored in …

Joel Campbell to speak about "Sunshine Laws in Utah Government."

Rosemary Cundiff Records Management, Training

Joel Campbell will speak about “Sunshine Laws in Utah Government” at a Utah State Archives brown bag lecture on Thursday, April 21, 12 noon to 1 p.m.  As evidenced by recent public reaction to House Bill 477, open records laws are important to Utahans. Providing quality access to public information is a core mission of the Archives.  Whether you are a …