Webinar Recording and Slides Available

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Today’s webinar, Open Records Portal Overview and New Certification Training, is available for viewing* on YouTube at https://youtu.be/NZKnQDo53_0 The slides are available as a PDF file on our Events Materials page, or from right here: orp-and-training-overview Please let us know if you have any questions. Thanks!   *As of 5:10 pm the video is still processing, but it should be ready for viewing by …

New GRAMA PDF on Archives Website

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We’ve created a new PDF of the complete GRAMA law (Utah Code 63G-2), which PDF is available at http://archives.utah.gov/recordsmanagement/CSS/grama.pdf (refresh the page if you see the old PDF). The new version contains: Updates with new legislation Links added for quick access to other laws, and between sections in the document Table of Contents added Indentation standardized for better visual comprehension Pages numbered Date …

What Would Be On Your Ideal Archives Website?

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If a magic fairy waved her wand and gave you a brand new Archives website where you could access any Archives information/services you wanted, what would be on that site? For example, you may want to: See and edit personal and agency information See what records your agency has scheduled See and edit retention schedules for your agency See and edit …

First Ever Live Web Stream: Open Records Portal Demonstration

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The Archives is hosting its first ever live web streaming event on Tuesday, February 17 at noon. Renée Wilson, Open Records Portal Administrator, will be giving a demonstration of the open records portal and will answer any questions you may have. The webcast will be streamed live from the Utah Open Records YouTube channel. Participants do not need to log in …

Open Records Portal Announcement

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As of January 1, 2015, the Open Records Portal on the Utah State Government website is available for the public to make GRAMA requests to state government agencies. The portal can be accessed at openrecords.utah.gov The Open Records Portal was developed in response to legislation passed in the 2014 General Session Legislative session of the Utah Legislature, which requires the …

User Testing Slots Are Filled

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We had a great response to our request for volunteers for user testing! Our slots are now filled, so we are no longer accepting volunteers. We will be doing another round of user testing later this year. Thank you, everyone, for your interest!

Volunteers Needed for User Testing

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The new Open Records Portal is coming, and we’re looking for a few people to try it out! The Open Records Portal is a central site from which a user may submit a records request (GRAMA request) to a governmental entity. The site is going live January 1st for executive state agencies; local governmental agencies will be implemented in the upcoming …

New GRAMA Forms Online

Renée Wilson GRAMA, Records Management Leave a Comment

We have forms online that agencies can use for GRAMA requests and responses. The newly-updated forms can be found at: http://archives.utah.gov/recordsmanagement/forms/forms-grama.html What’s new about the forms: Updated wording to better reflect the text of the law; Added headers to indicate where the document came from (“Office of the Government Records Ombudsman”, plus a URL to the ombudsman webpage); Added footers to …

Records Management Software Survey

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What software do you use for your records management? Do you use a content management system? Simple spreadsheet? Custom software to fit your needs? We’re looking into software programs used by different agencies. We’d like to become more familiar with their strengths and weaknesses, and how easy they are to use. What do you use to track your records? Leave a …