Volunteers Needed for User Testing

Renée Wilson Records Management

The new Open Records Portal is coming, and we’re looking for a few people to try it out! The Open Records Portal is a central site from which a user may submit a records request (GRAMA request) to a governmental entity. The site is going live January 1st for executive state agencies; local governmental agencies will be implemented in the upcoming …

New GRAMA Forms Online

Renée Wilson GRAMA, Records Management

We have forms online that agencies can use for GRAMA requests and responses. The newly-updated forms can be found at: http://archives.utah.gov/recordsmanagement/forms/forms-grama.html What’s new about the forms: Updated wording to better reflect the text of the law; Added headers to indicate where the document came from (“Office of the Government Records Ombudsman”, plus a URL to the ombudsman webpage); Added footers to …

Records Management Software Survey

Renée Wilson Records Management

What software do you use for your records management? Do you use a content management system? Simple spreadsheet? Custom software to fit your needs? We’re looking into software programs used by different agencies. We’d like to become more familiar with their strengths and weaknesses, and how easy they are to use. What do you use to track your records? Leave a …

Certify or Re-certify as a Records Officer

Renée Wilson Records Management

We’ve updated our website to make it easier for records officers to request a link to the re-certification test. If you need to re-certify, you may now request to take the test from our Records Officer Certification page: Clicking on the link that says “Re-certify as a records officer” will open a pre-written email requesting a link to the certification …

New Tools for CAOs

Renée Wilson Records Management

To keep agency information up-to-date, records analysts from the Utah State Archives will contact the chief administrative officers (CAOs) of all governmental entities to review, update, and approve or remove records officers from the agency listing. Chief administrative officers will receive an email with a unique link to the Records Officer Review page for his or her agency: The unique …