Six proposed general retention schedules were heard by the State Records Committee yesterday and approved with no changes. Each of these general schedules were previously posted on this blog for your input. To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records …
SRC Retention Schedule Report
Three proposed general retention schedules were heard by the State Records Committee today. Each of these general schedules were previously posted on this blog for your input. The Cemetery Records schedule was approved, with the change in title to “Cemetery Management Records”. Burial Records was approved with no changes. Transitory Tracking Records was approved with the understanding that Appointed Records …
SRC Retention Schedule Report
Four proposed general retention schedules were heard by the State Records Committee today. Each of these general schedules were previously posted on this blog for your input. The Official Policy and Procedure Records schedule was approved, but “official” was removed from the title. Operational Policy and Procedures was not approved. Vital Records was approved with no changes. Grievance and Discipline …
What Makes A General Retention Schedule
With the recent attention on the proposed Administrative Correspondence general retention schedule, and approval of several new schedules, we thought it a good opportunity to share with our readers what general retention schedules are and their role in records management. The Utah General Retention Schedules are policies created and maintained by the Utah State Archives that describe a group of …
Update: Correspondence General Schedules to be Resubmitted in May
Update: Correspondence General Schedules Up for Public Comment for an Additional 30 Days The proposed correspondence general retention schedules went before to the State Records Committee for approval on April 10, 2014, but were not approved. The Utah State Records Committee provided some clarity to the proposed description and moved to have the schedules up for review for another 30 …
Navigating the GRAMA Appeals Process
A GRAMA request is a written request for access to government records pursuant to Utah’s Government Records Access and Management Act. A governmental entity that receives a request can respond in one of the following ways: 1) provide the requested record, 2) provide a notice of denial that explains why all or part of the record should be withheld, 3) …
Understanding the 2012 GRAMA Updates
Each year, the Government Records Access and Management Act (GRAMA) is updated. In Spring, the Division of Archives and Records Service provides a consolidated copy of the GRAMA law on our website. In 2012, fourteen minor changes were made to GRAMA. These changes include amendments to the existing law and two newly enacted sections. Newly Enacted GRAMA Sections 63G-2-108. Certification …
Moving Utah's General Retention Schedules Forward
It has been over a decade since the Utah State Archives and Records Service did a comprehensive review of its general retention schedules. Since then a great deal has changed in the way that states and non-governmental entities manage their records. The nature of records is changing, or maybe more accurately has changed, as centuries old analog formats are being …
State Records Committee Meeting Minutes (1992-2009) are Available Online
The first State Records Committee (SRC) meeting was held on September 30, 1992. The committee will celebrate its 19th birthday this month. In the years following the first meeting, the SRC heard approximately 238 cases, an average of 12.52 cases per year. Meeting minutes from 1992- 2009 are now available online. Decisions and Orders of the SRC from 1992- present are also …
Submitting Records Series to the State Records Committee
“The chief administrative officer of each governmental entity shall…establish and maintain an active, continuing program for the economical and efficient management of the governmental entity’s records” –UCA 63A-12-103(1)a Utah’s seven-member State Records Committee (SRC) was established in 1992 by the Utah Legislature under the Government Records Access and Management Act (GRAMA) – one of Utah’s records laws. One committee responsibility …