When a Note is a Record

mspring Records Management Leave a Comment

With more than 15 references to the term “personal” in the Government Records Access and Management Act (GRAMA), it comes as no surprise that Utah governmental agencies struggle to apply the term to the records managed by their office. GRAMA references:  “personal use,” “personal privacy,” “personal notes,” and more. Yet, there is no definition provided by the law to guide …

eDiscovery, Litigation, and Utah's Retention Schedules

jbulloughrm Records Management Leave a Comment

On September 22nd I attended the Intermountain eDiscovery 2011 conference in Salt Lake City. At the conference Ralph C. Losey, of Jackson Lewis LLP, discussed the challenges and latest solutions to electronic discovery. Three significant points were: 1) If you “reasonably” expect litigation, then you must stop all records destruction; 2) In Manhattan it is considered gross negligence if an IT …

2012 Utah State Archives Records Management Training Dates

mspring Records Management, Training Leave a Comment

The Utah State Archives is pleased to announce the 2012 training dates. It will be an exciting year for training as we introduce two new workshops: “What’s In Those Cabinets: Tackling the Records Inventory and Appraisal Process” and “Essential Records Protection and Disaster Recovery.” Participants of these workshops will begin the process of inventorying in-office records, create a standardized rubric …

Alliance for Response Forum

Rosemary Cundiff News and Events, Training Leave a Comment

An Alliance for Response Forum is scheduled for Wednesday, November 2, in the State Office Building Auditorium. This forum is part of a national program which seeks to strengthen communication between the cultural heritage and emergency response communities before disasters happen. Cooperative planning will enhance disaster responses and provide better protection for Utah’s cultural heritage. Speakers at this forum will include …

Moving Utah's General Retention Schedules Forward

jbulloughrm General Retention Schedules, State Records Committee Leave a Comment

It has been over a decade since the Utah State Archives and Records Service did a comprehensive review of its general retention schedules. Since then a great deal has changed in the way that states and non-governmental entities manage their records. The nature of records is changing, or maybe more accurately has changed, as centuries old analog formats are being …

September ARMA Chapter Meeting at Archives

jbulloughrm GRAMA, Records Management Leave a Comment

The Utah State Archives will host ARMA Utah – Salt Lake Chapter’s first meeting after the summer break on Thursday, September 15, 2011. The chapter meeting will be held from 11:30 AM to 1:00 PM in the Archives’ courtyard training room located on the first floor of the Utah State Archives Building (346 South Rio Grande Street, SLC). Mindy Spring …

Fall/Winter Training Events

mspring Training Leave a Comment

Click to register for training. Salt Lake City Training Events: Records Management I Utah State Archives October 6, 2011 9:00 am– 12:00 pm Records Management II Utah State Archives October 6, 2011 1:00 pm– 3:00 pm Records Access I *Utah State Archives November 3, 2011 9:00 am- 12:00 pm *Utah State Archives December 1, 2011 9:00 am- 12:00 pm Records …

Contact a Records Analyst

Rosemary Cundiff Records Management Leave a Comment

The Utah State Archives records analysts section now has a general phone number and email address where all questions or concerns can be directed: (801) 531-3863 recordsmanagement@utah.gov In order to streamline the section and provide better service, records analysts’ assignments have been restructured.  In the past each analyst was assigned to work with specific state agencies or local government entities as …

New Archives storage

Rosemary Cundiff Records Management Leave a Comment

Utah State Archives will soon  move its microfilm masters and all boxes stored at the current state records center.  Storage of records still in agency custody is among the services Utah State Archives and Records Service provides to all governmental entities throughout the state.  Additionally, the Archives preserves master copies of microfilmed permanent records. Currently, microfilm is being stored in …