Utah State Records Center Move Update

jbulloughrm Records Management

The Utah State Records Center (RC) is still in the process of moving. On February 6th movers began to transfer boxes from the current Decker Lake records center location in West Valley City to the new location in Clearfield. Although this was not the start of the move, as planning and box preparation began previously, this date represents the moment that boxes actually began to move up the …

Social Media Guidelines posted

Rosemary Cundiff Records Management

The use of social media is increasing at a phenomenal rate. For example, people are watching 3 billion YouTube videos every day and Twitter search engines are indexing an average of 2,200 Tweets per second. Social media is popular because it enables collaboration and because it makes mass communication in real time possible. Social media is changing the way we …

Why Effective Records Management Matters in a Democracy

jbulloughrm Records Management

Typically, the justification for a records management (RM) program is tied to cost cutting, efficiency, and managing risk. While certainly important pieces of records management, for government records managers there is an additional and significant reason for a RM program.  Government archivists and records managers typically are guided by mission statements that focus on preserving and documenting government institutions. One …

2012 Winter/Spring Training Events

mspring Records Management, Training

To register for a training event, please click here. Salt Lake City, UT Controlling and Managing Law Enforcement Records, 9:00 am to 12:00 pm February 8, 2012 Providing Public Access to Government Records, 9:00 am to 3:00 pm February 22, 2012 May 23, 2012 Essential Records Protection and Disaster Recovery, 9:00 am to 3:00 pm April 11, 2012 What’s in …

2012 Resolution Challenge pt. 2: Simplifying Records Retention

mspring Records Management

On January 4, 2012 we published the first installment of our 2012 Resolution Challenge to Records Managers. In that post, we asked you to evaluate your entity’s records management program or practices. Did you do it? How did you score? Let us know in the comments. Typically, 88 percent of New Year’s resolutions fail, in part because they are too …

Utah State Archives RIMM 2012 Records Management Conference

mspring Records Management

The Utah State Archives is pleased to announce Philip Favro as session speaker for our 2012 RIMM Conference. Mr. Favro is a Discovery Attorney for Symantec Corporation.  During his eleven-year litigation practice, he advised technology companies and other clients regarding complex discovery issues.  Phil’s expertise has been enhanced by his legal scholarship.  His line of research addresses the changes and …

Utah State Archives RIMM 2012 Records Management Conference

jbulloughrm Records Management

The Archives is pleased to announce its morning keynote speaker for the Utah State Archives Electronic Records Management Conference 2012 will be Kenneth Thibodeau. Ken Thibodeau is a records and information management professional recognized around the world as a leading expert on electronic records and digital preservation. He has spoken at more than 150 conferences, published over 30 articles and …

The ten-hour day

Susan Mumford History, Records Management

Most government offices in Utah are now open from 8-5 Monday through Friday. Though some state employees have retained an option to work four ten-hour days, staff members at the Archives look back with nostalgia at the three-day weekend. Others think a ten-hour day is way too long. With diminished budgets and staff, government offices are attempting to do more …

Records Management Resolution 2012

mspring Records Management

January is typically a month of new beginnings, a time when individuals evaluate the past year and set goals to make improvements in the upcoming year. This year the Utah State Archives wants to challenge records officers to implement a records management resolution to improve one part of each governmental entity’s records management program. This blog post, the first in …

Keeping Everything? Applying General Retention Schedules

jbulloughrm Records Management

Utah has general retention schedules designed to assist governmental agencies in managing their records. These schedules provide a description of the records, a suggested GRAMA classification (public, private, protected, controlled, or exempt), a length of time that they must be kept (retention), and a final disposition for the records. The disposition of records falls into two categories: 1) destroy the …