Volunteer Program Development Training

mspring Training

     Have you ever wondered how in the world you would reduce your backlog?  Or how you would complete a project that you never find time for?      Maybe what you need are volunteers to assist you.      If you have ever thought about how to find volunteers and how to keep them coming back, we have a training session …

Records Management Zombies: Or, the Challenges of a Mindless RM Program

jbulloughrm Records Management

Records managers can learn from zombies. A general observation about zombie behavior: Zombies wander aimlessly. They lack direction or the ability to plan ahead. Zombies do not exhibit signs of motivation until they see one of the living. If a zombie meets a person they then stumble and charge to get to their next meal, often hurting themselves in the process. Similarly, records management …

When a Note is a Record

mspring Records Management

With more than 15 references to the term “personal” in the Government Records Access and Management Act (GRAMA), it comes as no surprise that Utah governmental agencies struggle to apply the term to the records managed by their office. GRAMA references:  “personal use,” “personal privacy,” “personal notes,” and more. Yet, there is no definition provided by the law to guide …

eDiscovery, Litigation, and Utah's Retention Schedules

jbulloughrm Records Management

On September 22nd I attended the Intermountain eDiscovery 2011 conference in Salt Lake City. At the conference Ralph C. Losey, of Jackson Lewis LLP, discussed the challenges and latest solutions to electronic discovery. Three significant points were: 1) If you “reasonably” expect litigation, then you must stop all records destruction; 2) In Manhattan it is considered gross negligence if an IT …

2012 Utah State Archives Records Management Training Dates

mspring Records Management, Training

The Utah State Archives is pleased to announce the 2012 training dates. It will be an exciting year for training as we introduce two new workshops: “What’s In Those Cabinets: Tackling the Records Inventory and Appraisal Process” and “Essential Records Protection and Disaster Recovery.” Participants of these workshops will begin the process of inventorying in-office records, create a standardized rubric …

Alliance for Response Forum

Rosemary Cundiff News and Events, Training

An Alliance for Response Forum is scheduled for Wednesday, November 2, in the State Office Building Auditorium. This forum is part of a national program which seeks to strengthen communication between the cultural heritage and emergency response communities before disasters happen. Cooperative planning will enhance disaster responses and provide better protection for Utah’s cultural heritage. Speakers at this forum will include …

Moving Utah's General Retention Schedules Forward

jbulloughrm General Retention Schedules, State Records Committee

It has been over a decade since the Utah State Archives and Records Service did a comprehensive review of its general retention schedules. Since then a great deal has changed in the way that states and non-governmental entities manage their records. The nature of records is changing, or maybe more accurately has changed, as centuries old analog formats are being …

September ARMA Chapter Meeting at Archives

jbulloughrm GRAMA, Records Management

The Utah State Archives will host ARMA Utah – Salt Lake Chapter’s first meeting after the summer break on Thursday, September 15, 2011. The chapter meeting will be held from 11:30 AM to 1:00 PM in the Archives’ courtyard training room located on the first floor of the Utah State Archives Building (346 South Rio Grande Street, SLC). Mindy Spring …

Drafts: A Records Management and Access Enigma Explained

mspring GRAMA, Records Management

The Government Records Access Management Act (GRAMA) clearly defines what a record is and what a record is not in the state of Utah. One of the most frequently asked questions received by the State Archives is: “How do I handle drafts?” In total, there are six references to drafts in GRAMA that address management and classification. One reason why …

Fall/Winter Training Events

mspring Training

Click to register for training. Salt Lake City Training Events: Records Management I Utah State Archives October 6, 2011 9:00 am– 12:00 pm Records Management II Utah State Archives October 6, 2011 1:00 pm– 3:00 pm Records Access I *Utah State Archives November 3, 2011 9:00 am- 12:00 pm *Utah State Archives December 1, 2011 9:00 am- 12:00 pm Records …